Vacant job

Are you an organized and detail-oriented individual who wants to be part of an international team and contribute to building efficient internal processes? We are now looking for a committed Procurement Administrator. Read more below!

About the role

We are looking for a Procurement Administrator for our client. The assignment is full-time with a start in mid-September.

You will be part of the procurement team, which consists of colleagues based across several countries. The team has a strong virtual culture with regular meetings and informal check-ins. You will be based at the Stockholm Office together with several experienced colleagues.

Work tasks

In the role of Procurement Administrator, you will be a key player in supporting our client’s Procurement team with various administrative tasks. Your main responsibility will be managing and administering contracts. This role is crucial for creating and maintaining an internal overview of consultant contracts, including:

• Creating, reviewing, processing, and signing Statements of Work (SOW) for consulting engagements.
• Creating consultant contracts based on the client's standard templates.
• Supporting the procurement team with contract renewals, amendments, and other contractual documentation.
• Ensuring compliance and documentation are up to date.
• Assisting with various procurement and administrative tasks across the team.

We are looking for

• Fluent in English, both written and verbal.
• Completed upper secondary education.
• Previous experience in administrative roles.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

It is meritorious if you have

• Basic knowledge of contract administration, SOWs, and/or legal/contractual terms.
• Experience in a corporate environment and matrix organization, particularly in procurement, contracting, or administrative roles.

We’re looking for someone with strong communication skills, who is structured and detail-oriented, demonstrates high integrity and professionalism, and can work independently and proactively.

Other information

• Remote work: Mostly on-site to ensure smooth onboarding and support.

Our recruitment process

This recruitment process is handled by Academic Work, and it is our client’s wish that all questions regarding the position are directed to Academic Work.

Our selection process is continuous, and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.