Vacant job

In Umeå Municipality, preschools and primary schools (grades F–6) are divided into two operational areas, North-East and South-West, while grades 7–9 constitute a separate operational area. Principals are responsible for and lead operations within schools and preschools, and an area manager coordinates work within each respective school area.

School administrators are part of a joint administrative unit consisting of approximately 50 administrators, led by two administrative managers.

We are now looking for a School Administrator who wants to help develop a more efficient and sustainable approach to substitute teacher management and timetable planning!

About the role

You will become a key figure in a pilot project during the autumn term of 2026, where we will test a new model for central substitute teacher planning. The goal is to create better structure, use resources more intelligently, and give school leaders and educators more time for their core mission – teaching.

Your responsibilities:

• Plan and coordinate substitute teachers.
• Create smart and efficient timetables – often with short notice.
• Serve as a key contact point for schools and principals.
• Contribute to new working methods and improved routines.
• Visit relevant schools.

We believe you are structured, solution-focused, and able to prioritize quickly. You thrive and feel secure in a fast-paced environment where conditions can change rapidly. Furthermore, you are service-oriented and clear in your communication. You are accustomed to working digitally and can handle multiple tasks simultaneously. Personal suitability is highly valued.

Qualifications

• Completed upper secondary education preparing for higher education.
• A few years of experience in administrative work.
• Good digital skills.
• Valid driver's license (Category B), to visit relevant schools.
• Good proficiency in Swedish, both spoken and written.

What we offer:

• A fixed-term assignment where you contribute to testing and developing new working methods in practice.
• The opportunity to influence how future substitute teacher management can be structured.
• A central role in a development project with many contact points within the organization.

Other details

The position is a fixed-term full-time appointment, from 2026-08-12 to 2026-12-23.

We will conduct continuous selection and interviews may take place before the application deadline has passed.

In accordance with the Law on Suitability Checks, a certificate of good conduct (extract from the police register) must be presented upon employment.

We look forward to receiving your application!

About Umeå Municipality

Umeå Municipality is the region's largest employer with over 13,000 important employees. Our organization is divided into nine departments, and together we work to ensure Umeå grows with care. Our core values are citizen focus, openness, trust, and continuous improvement. Working with us, you will engage in socially important tasks that contribute to keeping Umeå safe, secure, and enjoyable.

Umeå is the largest city in northern Sweden with a rich offering of experiences and opportunities. We are a city of associations and culture that offers a richer life even outside of work. Here you can learn more about living and working in Umeå: Move to Umeå Municipality.

We are growing, and therefore we might be looking for you? Want more? We offer fair conditions, good benefits, and excellent opportunities for development for lifelong learning, as well as jobs that are important for everyone who lives and works here. We look forward to hearing from you.