Vacant job

Umeå University is one of Sweden's largest higher education institutions, with over 41,500 students and approximately 4,600 employees. The university offers a wide variety of high-quality educational programs and world-leading research across several scientific fields. It was here that the groundbreaking discovery of the gene-editing tool CRISPR-Cas9 was made, an achievement that was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research on – and within – a society in transition. It also means delivering education for regions that need to expand quickly and sustainably. Simply put, this is where the future is being created.

Are you interested in learning more? Read more about Umeå University as an employer.

About CEDAR

The Unit for Demography and Ageing Research (CEDAR) is tasked with building, managing, and making demographic and historical databases accessible, conducting research on population and ageing, and working to strengthen the connections between teaching, research, and infrastructure at the university.

CEDAR is organized into three sections: one responsible for infrastructure and databases, one focused on research, and a support function that assists the other two. The unit also hosts two of the Swedish Research Council's national infrastructures, CORS and SwedPop. Approximately 46 staff members and 30 researchers work at CEDAR across our units in Haparanda, Jörn, or Umeå.

Visit our website: The Unit for Demography and Ageing Research (CEDAR) (https://www.umu.se/cedar/)

About the Position

We are looking for an Administrator to work with both administrative tasks and the extraction (excerption) of historical sources.

The position is full-time and permanent. A six-month probationary period may apply. The start date is 2026-09-01 or by agreement. The workplace is located in Haparanda or Jörn.

CEDAR's operational support covers two main areas: administrative support and IT operations and management. The support function focuses on the unit's shared tasks and goals and is conducted in a way that ensures research and infrastructure activities maintain high quality and achieve set operational objectives.

The section consists of six employees and is led by an Administrative Manager.

Job Responsibilities

As an Administrator, you will work close to the core operations in an academic environment and provide crucial support to the unit's staff and management. The tasks are varied and include, among other things:

• Supplier and customer accounts
• Accounting entries and reclassifications
• Purchases in accordance with current regulations
• Inventory and management of fixed asset registers
• Handling of time reporting, expense claims, honoraria, and other out-of-pocket expenses
• General ongoing office administration.

The position also includes work with data extraction (excerption), which involves interpreting, registering, and linking individual data from historical sources. The work primarily concerns church books from the 1700s, 1800s, and 1900s, although other types of sources may also be encountered.

Personal Qualities

Teamwork and co-creation are central values within CEDAR's operations. Therefore, we are looking for someone with good collaborative skills who is willing to share their experiences and knowledge. You are solution-oriented, responsible, and capable of taking initiative.

Qualifications

You have:

• A high school education or equivalent
• Good knowledge of Excel
• Strong digital competence and the ability to quickly learn new systems, such as financial administrative systems
• Good verbal and written communication skills
• Strong communicative abilities
• The ability to work in a structured, service-oriented, and independent manner.

Merits

• Experience working in universities, higher education institutions, or other government agencies
• Experience with or knowledge of the financial system Raindance and the personnel system Primula
• Familiarity with and interest in history, church books, and population registration
• Proficiency in English.

Application Process

You apply via Umeå University's e-recruitment system, Varbi. The application must include:

• CV and cover letter
• Copies of diplomas and certificates
• Contact details for two reference persons.

The application must be received by 2026-08-03.

For further information about the position, please contact Head of Unit Lena Karlsson, email: [email protected], phone: 090-786 56 92, or Administrative Manager Bo Persson, email: [email protected], phone: 090-786 56 86.

Umeå University aims to offer an equal and equitable environment where open dialogue between people with different backgrounds and perspectives lays the foundation for learning, creativity, and development. We therefore welcome applicants with diverse backgrounds and experiences to apply for this position.

To staffing and recruitment agencies and to sales representatives: We kindly but firmly decline direct contact from staffing and recruitment agencies as well as salespersons offering additional job advertisements.