Vacant job

Conference Host / Conference Staff at Klara Conference & Meetings

We are looking for 2 new colleagues to join us at Klara!

Do you want to be part of creating meetings that people remember?

At Klara Conference & Meetings, we welcome guests from companies, organizations, and government agencies every day for inspiring meetings in the heart of Stockholm. We are now looking for two new colleagues who want to help create the warm, professional, and personal experience that our guests appreciate.

No two days are the same here. One minute you are welcoming a speaker and helping with the technology; the next, you are setting up an inviting coffee buffet or serving lunch to our guests. You are simply a vital part of the overall experience.

We have an additional venue down at Västra Trädgårdsgatan, and we collaborate closely between our locations.

About the Role

As a conference staff member here, you are both a host, a tech hero, and a service expert. You ensure that our guests feel welcome, safe, and cared for from the moment they step through the door until the day is over.

Your responsibilities will include, among other things:

• Opening and preparing the conference venue for the day's meetings.
• Receiving conference guests and speakers with warm and professional hospitality.
• Helping speakers get started with technology and equipment.
• Conducting safety briefings for conference groups.
• Supporting guests throughout the day and resolving any technical or practical challenges.
• Preparing and serving coffee, tea, breakfast buffets, and afternoon buffets.
• Setting the table and preparing our dining room for lunch service.
• Serving lunch and ensuring the meal experience maintains high quality.
• Creating order, comfort, and a welcoming atmosphere in our premises.
• Contributing to the professional and personal execution of every conference.

Some of our guests wish to end the day with a networking event or dinner; we may host a mingling session or a wine tasting. Some of our guests wish to hold conferences on Saturdays, so we work on a rotating schedule.

Who are you?

We believe you are a person who enjoys people and gains energy from providing good service. You are communicative, unpretentious, helpful, with a natural focus on hospitality and customer experience. You thrive in a role where you switch between various tasks throughout the day. You can also be confident in a leading role, where you can coordinate work and support colleagues when needed.

To thrive with us, we believe you:

• Have a genuine interest in service and hospitality.
• Are responsible, self-initiative, and solution-oriented.
• Thrive in a fast-paced environment and have the ability to prioritize when many things are happening simultaneously.
• Have good technical understanding and feel comfortable with conference technology.
• Have basic knowledge of Microsoft Office programs.
• Have an eye for detail and notice things others sometimes miss.
• Enjoy creating a welcoming environment where guests feel at home.
• Like to put extra care into presentation and details – perhaps you enjoy arranging our homemade cakes beautifully or making the coffee buffet feel exceptionally inviting.
• Are flexible and enjoy varied workdays; we operate every day of the week from morning until evening.
• Work equally well independently and as part of a team.

Requirements:

• Fluent in Swedish and English.
• Swedish citizenship.
• Experience in serving.

Perhaps you are also music-interested or have experience handling sound, speakers, mixers, or other technical equipment. Experience with sound and conference technology is a plus, or if you have studied event technology in school, that is a big bonus. However, the most important thing is that you are curious, solution-oriented, and enjoy helping others.

About Klara

At Klara Conference & Meetings, we work based on our core values:

Generous – We create an inclusive and welcoming environment for guests and employees. We share our knowledge, our time, and our commitment.

Unique – We are proud of our extraordinary interior and design. We strive to create experiences that stand out and leave a positive impression on our guests.

Brave – We have an owner who dares to go their own way. We dare to take initiative, think new thoughts, and find solutions when challenges arise.

Personal – The best service in meetings and offices. We see every guest and every colleague as unique and meet people with warmth and care.

We are looking for you who recognize yourself in our values and want to be part of creating meetings where people feel welcome, safe, and inspired.

The little extra

We are looking for you who see the details. You might be the one who straightens a crooked tablecloth without thinking about it, notices that the coffee needs refilling before the guests ask, or helps a speaker feel calm before today's presentation. You believe that hospitality is more than just service – it is about making people feel seen.

Does this sound like you? Then we hope you want to become part of our team.