Vacant job

Do you thrive in a role where no two days are alike and where your organizational skills make a real difference for an entire team? As an Office Coordinator, you will be the hub of operations. Here, you combine service with operational administration in an environment where technology and innovation meet. We are looking for someone who is unpretentious, structured, and loves creating a pleasant atmosphere. Whether it involves organizing the next big summer party or securing the logistics for test deliveries, you are the person to count on.

About the Role

As an Office Coordinator, your primary mission is to create a well-functioning and pleasant work environment. You are the face of the company and the person who ensures that the "machinery" in the office keeps running. The role is broad and operational, with responsibilities ranging from daily office services to logistics and basic financial administration. Your work directly contributes to efficient internal processes and a smooth daily routine for the entire organization.

What We Offer

• A key role in a stable but growing company.
• An environment characterized by high technical competence.
• A role with great variety where you get to help shape how we best create a world-class workplace.

Responsibilities

• Office Services & Well-being: You are responsible for purchasing (breakfast, coffee/tea, office supplies), maintaining common areas, and event coordination.
• Purchasing & Logistics: You support the purchasing of test equipment, handle parcel flows, and book shipments.
• Administration: Managing mobile subscriptions, access cards, and key tags. You also staff the reception switchboard and manage shared inboxes.
• Orders & Finance: You monitor customer portals, create supplier orders and proforma invoices, and manage the approval workflow for supplier invoices.

We are looking for someone who

• Fluently speaks and writes Swedish and English, as these are used in daily work.
• Has a manual B-driver's license.
• Is structured, self-motivated, and unpretentious.
• Has strong administrative skills.

It is an advantage if you have

• Experience in order processing or purchasing.
• Experience from similar administrative roles such as Office Coordinator or Administrator.

To succeed in this role, you have the following personal qualities:

• Optimistic
• Helpful
• Organized
• Responsible

Our Recruitment Process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply rolling selection and will remove the advertisement when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one is not needed. The recruitment process includes two selection tests: a personality test and a cognitive ability test. These tests are tools to help identify the candidate with the highest potential for the role, while promoting equality, diversity, and a fair recruitment process.