Vacant job

Do you want to combine project coordination with a social and service-oriented role? AFRY is looking for a Project Coordinator with a focus on both onboarding and project support in a long-term in-house project.

About the role

As a Project Coordinator at AFRY, you will become a central part of the project operations, working closely with project managers and project teams in the daily coordination of projects. You will act as an operational support and an extension of the project manager, responsible for creating structure, following up on activities, and ensuring that project work flows efficiently.

The role is broad and varied, with two clear focus areas. Approximately 50% of your time is spent on overall coordination, acting as a “spider in the web” within the organization. Here, you are responsible for onboarding new employees – from planning introductions and hosting welcome sessions to ensuring that access, permissions, and tools are in place. You have many internal contact points, for example with IT, HR, and other support functions, and ensure that the correct information is available and up to date.

The remaining approximately 50% of the role involves working closely with an established and long-term in-house project linked to one of AFRY’s larger customers. In this part, you contribute with structure and administrative support in the daily project work, for example by handling invoices, supporting procurement processes, contacting suppliers, and following up on activities and project information. You become a key part of relieving project managers and creating the conditions for the team to deliver.

This is a role for you who thrives in a dynamic environment where you get to combine structure, coordination, and service. You will work closely with several stakeholders and play an important role in ensuring that both people and processes work together smoothly.

About AFRY: AFRY is a leading company within engineering, design, and consulting with a global presence and strong roots in the Nordics. Here you are offered an inclusive culture, many fun activities with Club AFRY which offers e.g. ski trips, yoga, cultural and sports events, good development opportunities, and a work environment where collaboration, innovation, and well-being are in focus.

Key Responsibilities

This role involves being a “spider in the web,” where you both coordinate in-house projects and act in a service-oriented manner by supporting onboarding and administration. You will work with a variety of tasks, from invoice management and supplier contact to introducing new employees.

• Coordinate onboarding of new resources in project operations
• Ensure that access, permissions, and tools are in place for the project team
• Handle and follow up on practical and administrative issues in projects
• Support project managers in coordinating project activities and ongoing work
• Coordinate procurement-related activities, such as inquiries, POs, and invoices
• Be the contact point for internal functions such as IT support and other support functions
• Ensure follow-up on mandatory training and internal requirements

We are looking for someone who

• Has post-secondary education in economics, administration, or similar
• Has 2-5 years of relevant experience working in a project environment, preferably in a coordinating or supporting role
• Is fluent in Swedish and English, both spoken and written
• Is accustomed to working structured with multiple parallel tasks

It is an advantage if you have

• Experience from consultancy work or a project-intensive organization
• Experience with systems and tools for access and permission management
• Experience with procurement processes and invoice management
• Experience working in larger organizations with many contact points

To succeed in the role, you have the following personal qualities:

• Helpful
• Structured
• High personal maturity
• Socially self-assured

Our recruitment process

This recruitment process is handled by Academic Work, and our client’s request is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one is not required. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.