Vacant job

We are looking for a Documentation Coordinator responsible for collecting, quality-assuring, and delivering final documentation during the project's closing phase. This role is central to ensuring that all technical, quality, and handover documentation meets requirements from the customer, regulations, and internal guidelines.

• Coordinate the collection and compilation of final documentation (technical files, certificates, drawings, reports)
• Ensure documentation meets project requirements, customer requirements, and regulatory requirements
• Manage document control related to final delivery
• Monitor document status and follow up on missing materials from internal and external parties
• Review documentation for quality, completeness, and format
• Ensure traceable and structured documentation in document management systems
• Compile and deliver final documentation packages to customers and stakeholders
• Collaborate closely with engineering, quality, procurement, and construction/production
• Identify risks related to documentation and escalate when necessary

• Complete and quality-assured final documentation packages
• Updated and correct document status throughout the project's closing phase
• Ensured compliance with requirements and standards
• Traceable and structured documentation in system support
• Proactive management of documentation risks

Required Competencies:

• Experience in document management, document control, or project coordination
• Experience from industrial, construction, or infrastructure projects
• Good understanding of document management systems and processes
• Experience working in a project environment with multiple stakeholders
• Very strong administrative skills and organizational ability

Desirable Skills:

• Post-secondary education in engineering, project management, or equivalent
• Experience with final documentation and handover processes
• Experience with quality documentation
• Experience working with contractors and suppliers

• Structured and detail-oriented with a strong sense for quality
• Proactive and solution-oriented
• Good teamwork skills and communicative
• Ability to handle multiple parallel tasks and deadlines

Boden

Full-time, 100%

2026-05-18 – 2027-05-17

April 30, 2026

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Economics, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies that want to stay ahead in their recruitment efforts.