IT Procurement Officer at the Traffic Office

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm.

The Traffic Office is responsible for managing and developing Stockholm's public spaces, ensuring they are safe, attractive, accessible, and sustainable. The mission includes everything from taking care of the existing urban environment to implementing strategic investment projects and planning for tomorrow's growing metropolis. To accomplish our mission, we are about 450 colleagues, primarily located in the newly renovated premises of the Technical Board House on Kungsholmen. Together, we ensure that Stockholm continues to be a leading city with sustainable transport solutions and vibrant environments, both today and in the future.

Welcome to us

Do you want to work with IT procurement in one of the country's largest procuring organizations? Are you solution-oriented and want your procurements to contribute to the development of Stockholm's public spaces? You are welcome to a dynamic workplace with an important social mission and the opportunity to be challenged in your profession.

We need to strengthen our procurement unit with new expertise and offer a fun and varied job that affects the daily lives of many Stockholmers. You will work alongside twelve engaged colleagues with high competence in a prestige-free and helpful work environment. As an IT procurement officer within the City of Stockholm, you will also benefit from significant knowledge exchange both within the unit and across the city as part of the country’s largest procuring organizations. The procurement unit also leads the development of the office's strategic investment management and investment portfolio.

We see procurement as an important issue with significant implications for the city's strategic work. By working strategically throughout the purchasing process, the right conditions for good business, effective management of public funds, and the ability to achieve political goals through strategic purchases are created. We are facing an exciting change process with major challenges in areas such as IT, digitalization, contract follow-up, and preventive work against welfare fraud.

We offer

A workplace where we help and support each other in our daily work and care about a good working environment. You will have the opportunity for personal development as well as participation and influence in the workplace. The workplace is centrally located in the Technical Board House at Flemminggatan 4, or out on the project you are working on. We have flexible working hours and the possibility to exchange vacation day allowances for extra leave. Depending on the tasks and operational needs, there is the opportunity to alternate between office work and working from home. Work environment and health are important to us. We offer wellness compensation, wellness hours, and the opportunity to participate in wellness activities. Welcome to grow in a growing city - where your contribution truly makes a difference!

Your role

In the role of IT procurement officer, you will independently act as project leader primarily for procurements within IT and digitalization together with the IT department.

The role of the IT procurement officer aims to coordinate, lead, and execute procurements with analysis, requirement formulation, planning, market dialogues, procurement strategies, advertising procurement documents, awarding and signing contracts, as well as feedback on experiences together with designated working groups and responsible managers.

The work also includes participation in development work such as training, templates, or category-driven purchasing.

As an IT procurement officer, you will carry out procurements and renewed competitive tendering according to LOU, which occurs through orders from the Service Administration's framework agreements for IT services in these areas; Business development, management and control, Development and lifecycle management of Systems and platforms, Geodata and GIS, and Information security. Furthermore, the following tasks are included;

• Procurement of new or replacement existing IT systems in collaboration with the office's various project groups
• Conduct direct procurements according to the city's rules and guidelines
• Develop, finalize, and follow up procurement strategies
• Be responsible for documenting and archiving procurements in Public 360 and other relevant systems, e.g., the Commercial procurement tool.
• Participate in systematic contract follow-up of IT contracts in collaboration with relevant operations.
• Be part of the unit's category team IT for cross-functional work.

The procurement officer should be advisory and provide support in procurement matters to the Traffic Office's employees. This includes both procurement law-related questions as well as contractual and commercial matters.

As an IT procurement officer, you will work closely with the management objects (based on the PM3 model) and projects involved. Close collaboration with the relevant part of the operation and all on the IT unit will also be relevant, including the contract and supplier manager, IT architect, and information and IT security manager.

The Traffic Office operates based on the management model PM3, which means that there are management objects with designated roles responsible for overarching planning and budgeting.

Your competence and experience

To succeed in the role of IT procurement officer, you need to have:

• a post-secondary education from a college, university, or vocational school with a focus that the employer deems relevant, or you have acquired equivalent knowledge and competence through several years of experience in the industry
• experience in procurements within IT/digitalization or alternatively professional experience/knowledge in the IT industry
• solid experience in public sector procurements
• good knowledge of the Public Procurement Act (LOU)
• good knowledge of Swedish in both speech and writing

It is meritorious if you also have experience:

• as a project manager
• in strategic purchasing

Since you will have many contacts, you need to possess good social skills and a pedagogical ability. Furthermore, you are driven, structured, can handle multiple procurements simultaneously, and can independently lead projects. You have a strong interest in being involved in developing the operation with IT and digitalization as tools. The City of Stockholm works with competence-based recruitment aimed at recognizing each person's competence and thus counteracting discrimination.