Vacant job

Are you service-oriented and driven to work in an environment where anything can happen? The Swedish Security Service is now looking for an office coordinator for our regional offices in Linköping and Örebro. Do you want a job where you can make a difference? Welcome with your application!

Together we protect Sweden.

In the role of office coordinator, you have overall responsibility for the Swedish Security Service's regional offices in Linköping and Örebro, and you are a link between the head office in Solna and the regional offices.

You are the contact person for property owners and local contractors, and you are responsible for ensuring that they carry out their assignments in accordance with the authority's agreements. This includes orders, fault reports, and coordination with the head office in Solna. You also coordinate and guide contractors within the framework of the assignment.

Your main tasks include daily management of common office tasks such as mail handling, maintenance and refilling of coffee machines, access control, and handling visitor logs. You coordinate cross-agency issues related to office services such as wellness issues and distribution of materials.

Furthermore, you ensure that the office is in good condition, order and are responsible for service work, and handle fault reports against the property owner's operations and management organization. You participate and contribute to the adaptation of premises and are responsible for the purchase of office supplies and consumables. Your tasks also include coordinating visits from the authority's other offices and booking and planning local events and meetings.

Your placement is at our regional office in Linköping, but you also have responsibility for our regional office in Örebro. Domestic travel may occur.

The qualifications we are looking for

• Several years of experience in similar tasks within office services/facility management
• High school education
• Experience in purchasing, procurement, and contractual matters
• Experience in setting requirements for contractors
• Driver's license (B)
• Good IT skills as a user
• Good ability to communicate in Swedish and English, both orally and in writing

If you are applying, you may also have competencies that add breadth and complementary perspectives. If you can contribute something or several of the following, it is meritorious:

• Education in facility management, hotel management, economics, or another area that the Swedish Security Service deems relevant for the position.
• Knowledge of LOU/LUFS
• Experience with access control and burglary alarm systems
• Experience with SBA (systematic fire protection work)
• Experience in hotel operations

This is the colleague we are looking for

To fit into the role of office coordinator, we see that you have a professional approach and are customer- and service-oriented. You are unpretentious, responsible, and used to working proactively, identifying needs before they arise. You drive your own issues and work forward, are an engaged problem solver, and understand a broad and complex assignment where you see the organization's common goals before individual achievements.

Furthermore, you have the ability to work independently within given frameworks while your good collaborative skills allow you to create and maintain good and trusting relationships both within and outside the authority. You are flexible and have an easy time structuring and prioritizing your work, as well as switching pace when the situation requires it.

The Swedish Security Service places high demands on security and confidentiality; therefore, we expect you to have a high security awareness.

How to contact us

You are welcome to call the recruiting manager at 010-568 94 50. For information about the recruitment process, contact the HR unit at 010-568 70 06.

Union representatives: Police Union, 010-568 70 03, SACO, 010-568 70 04, and ST, 010-568 70 02.

How to apply

Applications are made via our website, www.sakerhetspolisen.se

Applications must be received no later than 2025-02-05.

In your personal letter and CV, we want you to describe how you meet our requested requirements and any merits. Also describe how your personal qualities contribute to the role.

Selection and interviews may take place on an ongoing basis.

Other information

You should not tell anyone that you have applied for a position at the Swedish Security Service except for those directly involved. This is because we have positions that are subject to confidentiality.

In our recruitments, we use psychological tests.

We have already made our choices of advertising channels. Therefore, we kindly decline calls from recruitment companies and ad sellers.