Administrator at Dalarna University

Do you want to contribute to the development and efficiency of important processes within higher education? The Department of Management Support and Finance at Dalarna University is looking for an administrator who can provide support to management and institutions with structure, precision, responsibility, and a holistic perspective. The role involves being a central resource in meeting administration, decision-making processes, document management, and quality work – with the goal of creating good conditions for the continued development of the organization.

Your workday as an administrator

As an administrator with us, you will be a cog in providing the conditions for the daily work of the organization. You will ensure that meetings are planned with the correct agenda and materials, conducted, and followed up. You will support the tracking of matters throughout the decision-making process and contribute to ensuring that documentation and decision paths are handled correctly.

The work of supporting collegial bodies is coordinated by the Planning and Analysis Unit. The unit is part of the Department of Management Support and Finance, which is responsible for several of the university's supporting processes. The department works to provide effective and purpose-oriented support to the university's management, collegial committees, teachers, and stakeholders by ensuring that processes are quality assured and functioning well.

Your main tasks include:

• Planning, administering, and organizing meetings, e.g., contacting meeting participants, ensuring that correct materials are available on time, booking venues, and managing digital meetings
• Monitoring decisions and decision paths, registering and following up that these are included in a later meeting booking if necessary
• In the role, you will serve as secretary for the Education and Research Committee (UFN) as well as for certain committee subgroups. Minutes-taking at other meeting forums is also included
• Reviewing and proofreading texts in Swedish and English, as well as basic correction of certain statistics.

Are you the person we are looking for?

Requirements:

• University degree in a relevant field
• At least three years of experience supporting management, committees, or equivalent
• Good knowledge of the Office suite or equivalent
• Very good knowledge of Swedish and English.

Meritorious:

• Experience from the higher education sector
• Experience in secretarial work
• Experience in proofreading texts.

In the recruitment process, we place great emphasis on personal suitability, and we want you as a person to be proactive, have good collaboration skills, be meticulous, responsible, and have a good overall perspective. It is also important that you have a desire to develop the processes you work in.

The employment

The position is a permanent employment, 100% working hours, with a start date according to agreement. A probationary period is normally applied. Dalarna University is an institution that operates in two locations. The place of employment for this position is Falun, and some work will also take place in Borlänge. There is an option to sign a remote work agreement for up to two days a week.

Other

We value the qualities that diversity brings to the organization, and we use a competency-based methodology throughout the recruitment process.

In this recruitment, the university will consider the candidate who, after a qualitative overall assessment, is deemed to have the best conditions to fulfill the tasks of the position.

Welcome with your application! You apply via our website no later than 2026-02-11. Your application should include a CV and transcripts.

If you want to know more about what it's like to work at Dalarna University, please visit our website www.du.se/en/about-us/work-at-us/ (http://www.du.se/en/about-us/work-at-us/)

We kindly ask for no contact with advertisers. We have made our strategic choices for this recruitment.

At Dalarna University, you are helping to create the future. Our mission is to educate and research current issues. In close collaboration with industry and the surrounding community, we create exciting opportunities and experiences for both students and employees. We are an academic environment built on openness, courage, and responsibility, and for us, the competence and creativity of our employees are important. Dalarna University is a university with two campuses that attracts students and researchers from all over the world. Approximately 17,500 students study with us, and we have about 750 employees.