Department of Women's Health

We are Akademiska sjukhuset – one of Sweden's leading university hospitals. As a regional hospital and provider of highly specialized care, we offer care to two million people in Central Sweden. Something is always happening here – a new life is born, a grandmother is operated on, a colleague is hailed as a hero. With us, you will experience both tough challenges and fantastic events, in a strong community with colleagues. See parts of our reality in our photo exhibition; akademiskafotoutstallning.se (http://akademiskafotoutstallning.se). Welcome with your application!

Our Operations

The Department of Women's Health is one of Akademiska sjukhuset's 25 operational areas. The mission of Women's Health is to provide obstetric (maternity care) and gynecological basic care to all women in the region, as well as highly specialized care to the healthcare region. The department has about 470 employees and consists of two sections that include wards, maternity wards, and outpatient clinics. We conduct research and educate future colleagues in various healthcare professions.

We are now looking for an experienced secretary for our department head in Women's Health

Your Mission

In your role as a departmental administrator, your tasks will include:

• Support for the department head and deputy department head
• Secretary in various meetings – invitations, minutes, notes
• Text preparation and editing
• Continuous monitoring and coordination of the department head's and department's various matters
• Document management in the form of filing, case management, and storage/archiving within the department.
• Invoice management and ordering of goods
• Handle and coordinate matters and documents regarding patient complaints, Lex Maria, and patient board matters, as well as in contacts with authorities.
• Administration of the department's various SharePoint sites and other IT systems
• Data protection contact person within the department.
• Together with other administrators, provide assistance and service to the operations
• We collaborate within the administrator group, and the work may therefore include some staffing, schedule management, hiring, and other tasks.

Your Qualifications

You have experience working with qualified executive and management support and administrative tasks, and you are accustomed to collaboration in complex organizations. It is an advantage if you have experience leading your own projects. You have at least a high school education, and it is advantageous to have post-secondary administrative education.

You have excellent knowledge of the Office suite and preferably also SharePoint to manage, for example, text documents, presentations, information letters, and monthly follow-ups. It is important that you feel comfortable writing meeting notes and that you can review and edit materials prepared by others to ensure they are correct in content and form.

Your Competence

As a person, you are confident, self-aware, and have the ability to separate the personal from the professional. You are stable even under high workloads, work in a structured manner, and focus on the right things. It is important that you are proactive and stay one step ahead to ensure the operations run as smoothly as possible and to adapt to rapid changes. The work requires loyalty and the ability to handle confidentiality and sensitive information. You are driven to provide good service and collaborate very well with others. The assignment is a service function, and humility is an important quality.

You will monitor matters and questions to ensure they are addressed, prepared, and followed up. You express yourself well both verbally and in writing in Swedish and English, and you are comfortable writing various types of documents such as agendas, minutes, and presentations in the Office suite. You are used to working in different IT systems, and if you have experience working with websites, it is an advantage.

We hope you are interested in learning new tasks and digital systems and that you want to contribute to continuing to develop our working methods and routines.

We Offer

The position is a permanent full-time employment with a start date by agreement. The employment may begin with a probationary period of 6 months.

With us, you will receive benefits that make a difference, read about the benefits here (https://regionuppsala.se/jobba-hos-oss/bli-var-nya-kollega/formaner/ (https://regionuppsala.se/jobba-hos-oss/bli-var-nya-kollega/formaner/)).

Want to know more?

Department Head Gudlaug Sverrisdottir
Deputy Department Head Hanna Wærnér, 018-611 37 05
Union representatives can be reached via the switchboard 018-611 00 00

Want to work with us?

Welcome with your application via the link below. Selection, interviews, and appointments may occur continuously during the application period, so do not wait to send your application to us!

Region Uppsala values the qualities that gender balance and diversity bring to the organization and welcomes applicants of all genders and with different backgrounds, abilities, and life experiences.

Region Uppsala will place all permanently employed staff based on the needs of the total defense. This means no obligations for the individual employee in peacetime, but is solely a planning measure.

Before making a hiring decision, a check of suspicion and criminal records will be conducted for all applicants who may work in psychiatric care, habilitation, care of children and youth, or involuntary care of substance abusers, areas that are subject to optional record extracts. This applies to all who will work closely with patients, even if the tasks are not primarily intended to involve work with the aforementioned patient groups.

This recruitment is conducted entirely by Region Uppsala, and we kindly ask recruitment companies and advertisement sellers not to contact us.