Administrator for Financial Assistance

Do you value proximity, growth, and creating the best conditions for everyone living and working in Huddinge Municipality? We offer numerous career opportunities in a well-functioning and growing municipality with both nature and urban pulse around the corner. With us, you feel safe, involved, and proud as we make a difference every day. In Huddinge Municipality, we work to create a sustainable society where nature, technology, and good service interact. Huddinge is a large municipality in Stockholm with about 6,400 employees and more than 110,000 residents.

About the Position

The Employment and Welfare unit belongs to the Upper Secondary School and Labor Market Administration in Huddinge Municipality, which works with financial assistance and the municipality's labor market initiatives. We are now looking for an additional administrator for financial assistance, the Reception Unit, and the Planning Unit. The units work partly with receiving applications, conducting initial investigations, assessing the right to financial assistance, and establishing plans for self-sufficiency.

The workplace is characterized by good collaboration, engagement, drive, and an open climate where we value each other's knowledge. We collectively strive to continuously develop our work to achieve our goals and ensure a legally secure authority exercise with good service.

The office is centrally located in Huddinge center, close to commuter trains and bus stations.

Job Responsibilities

The job responsibilities vary and include among others;

• Purchasing, orders, and contact with suppliers
• Reviewing and coding invoices
• Personnel administration, including drafting employment contracts
• Establishing, administering, and following up on lease agreements
• Rent invoicing and handling rental-related issues
• Managing incoming and outgoing payments
• Mail and email management
• Scanning incoming documents, document management, and archiving

You will have ongoing contact with managers, staff, and other internal/external parties.

You will work with the various administrative systems of the organization such as Heroma, Proceedo, and Lifecare. Experience in handling these or similar systems, or documented good ability to take on similar tasks is therefore meritorious.

Who Are You?

We are looking for someone who has;

• Secondary education and further education in administration, economics, IT, payroll, and/or personnel issues.
• Several years of documented experience in administrative work.
• Good ability to work with operational support, municipal IT systems, such as financial systems, personnel, and property systems.
• Good knowledge of the Swedish language in both spoken and written form. You should be able to express yourself correctly and clearly in writing and speech.

It is an advantage if you have experience in social services as a field.

The work requires that you can familiarize yourself with and easily handle various IT systems as well as knowledge in Excel and the Office suite – for follow-up, invoicing, and document management.

As a person, you are meticulous, flexible, structured, responsible, a good organizer, driven, and can handle multiple tasks simultaneously. It is important that you can plan and prioritize between different tasks.

Since you will have ongoing contact with managers, staff, and other internal/external parties, you are expected to have a good sense of service. You can work independently but also easily collaborate with others within the administration.

A good initiative is welcomed, to see what needs to be done and act proactively. You can also identify areas for development, take the initiative for changes and improvements, and dare to challenge for development and simplicity based on emerging needs and requirements.

Why Huddinge?

To carry out our mission, you as an employee in Huddinge Municipality are the most important asset we have. Therefore, we offer a range of benefits for a sustainable work life and to facilitate your everyday life.

Read more about our benefits here. (https://www.huddinge.se/arbete-och-karriar/arbeta-i-huddinge-kommun/#Formaner)

Inquiries

Questions about the position can be answered by unit manager Selma Gaspar Vrana at tel. 08-535 377 10

Email: [email protected] (mailto:[email protected])

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.

To manage all applications in the best way, we ask you to apply directly via our advertised positions. We do not accept spontaneous applications via email. Our recruitment system cannot handle anonymous applications or applicants with protected personal information. If you have protected personal information, please contact the contact person specified in the advertisement.

Welcome with your application!