Information and Archive Coordinator at Gavlegårdarna

At Gavlegårdarna, we love Gävle. We have done so since we bought our first house in 1917, and today we are one of Sweden's largest public housing companies.

With us, you help shape, develop, and manage Gävle. Since our inception, we have focused on well-being and sustainability to create a living environment where the city and its people can meet. We combine ambition, competence, and a forward-looking spirit with a warm sense of community – always with the goal of making you feel at home.

About the Role

Do you want a key role in developing and ensuring modern, secure, and efficient information management? We are looking for you who are inspired by combining strategic work with operational support and contributing to creating structure, quality, and long-term sustainability in the organization's information work. The role is newly established and offers you a unique opportunity to build and shape working methods, structure, and content from the ground up. Does this sound like a role for you? We welcome your application!

1 position(s).

Responsibilities

The role of Information and Archive Coordinator entails strategic and operational overall responsibility for the company's information management, document handling, archives, and information security. The area of responsibility includes coordinating, developing, and quality-assuring work to create secure, structured, and legally compliant information management that contributes to quality, efficiency, and value in operations.

The assignment is both strategic and operational and involves close collaboration with managers, operations, and various support functions throughout the company. The role includes being a key person in building, further developing, and managing the company's Information Security Management System (ISMS), based on established standards such as ISO 27001. Long-term and systematic improvement work is driven where information security is an integrated part of the operations.

Furthermore, the role includes responsibility for coordinating and developing the company's information and archive management and ensuring compliance with relevant legislation regarding information management, archives, and data protection. The assignment also includes ensuring that documents are cared for, kept organized, accessible, and released in accordance with current regulations. Support is provided to operations in the establishment and revision of information management plans and archive descriptions, as well as in advising on document management, information security, public access, confidentiality, and GDPR.

Work is carried out in close collaboration with managers, operations, and support functions and includes participation in development and digitalization initiatives. Environmental scanning in the area is an important part and is translated into practical value for the operations.

The role is varied and autonomous and requires good structure, flexibility, and the ability to take initiative. Through the assignment, information security is integrated as a natural part of requirement setting, development, and management of digital services and systems.

Qualifications

The position requires an academic education in fields such as archival science, information management, political science, or law, or equivalent competence acquired in other ways.

Experience in working with digital information management and information security issues is desirable, as is a good understanding of relevant legislation in the area. The role requires analytical skills and the capacity to structure and quality-assure information in a systematic and meticulous manner. The ability to work independently and drive processes forward in a responsible and effective manner is a prerequisite.

An interest and drive to develop working methods within information security, archives, and personal data management is central. Good communicative and pedagogical skills, along with a natural aptitude for building trust and creating good relationships within the organization, are highly valued.

It is meritorious to have experience from municipal operations or municipal companies, as well as collaboration with municipal administrations, city archives, or central support functions. Experience in building, introducing, or further developing information security management systems, preferably in accordance with ISO 27001 or similar standards, is seen as an advantage.

Further meritorious qualifications include knowledge of system administration from an information and archive perspective, as well as experience participating in digitalization or business development projects.

We will place great emphasis on your personal qualities.

Employment type: Permanent position.

We warmly welcome your application!

As a mandatory part of this recruitment process, we apply work psychological tests for candidates who are invited to interviews.

In connection with the recruitment work, we have taken a stance on recruitment channels and marketing. We therefore expressly decline contact with media sellers, recruitment sites, and similar.