Vacant job

Do you want to work in a role where you make a real difference every day? As a staffing coordinator with us, you will have a central function in creating security, continuity, and a good working environment for both employees and customers. We welcome your application!

About the workplace

The Disability Support Department is tasked with ensuring that the city's residents covered by interventions according to the LSS (Act concerning Support and Service for Persons with Certain Functional Impairments) have the opportunity to live a dignified life and experience well-being.

In 2025, an organizational restructuring was carried out where all staffing and administration were consolidated under a single unit manager. Short-term staffing has thus been moved from the administration's central staffing unit to the new organizational unit. The unit consists of approximately 20 employees and has a joint mission to support the department's unit managers with administrative tasks as well as short-term staffing.

The office is located at Landskronavägen 1, with good public transport connections.

What we offer

We offer you a varied, responsible, and stimulating job with opportunities for personal development. The workplace is smoke-free and health-conscious. As an employee, you receive an annual wellness allowance of 3,000 SEK.

Responsibilities

As a staffing coordinator, you are responsible for resource-efficient and quality-assured staffing. You work closely with unit managers and other functions to ensure that the right competence is in the right place at the right time.

Your main responsibilities include managing daily and short-term staffing planning. You cover absences, match personnel resources to operational needs, and plan based on vacations and leaves of absence. You also handle absence and return-to-work notifications and resolve urgent staffing needs.

You administer schedule and staffing tasks in Medvind, such as working hours, overtime, competencies, and placements. In this role, you provide support and service to managers and employees, collaborate with colleagues and HR, and contribute to the development of our staffing processes. You also stay updated on working time regulations.

Qualifications

The ideal candidate has a relevant upper secondary education, preferably with a focus on administration or logistics, as well as experience in staffing, administration, or a similar coordinating role. To thrive and succeed in the role, you need to be proficient with computer systems. The computer and telephone are your primary tools at work, which requires you to communicate clearly both verbally and in writing.

It is meritorious if you have experience from healthcare and social care or other operations requiring extensive schedule planning, as well as knowledge of working time legislation, labor law, and collective agreements. If you also have experience with the Medvind system, this is a big plus.

Your personal qualities are important to us

We are looking for you who are solution-focused, structured, and thrive in a fast-paced environment where no day is like the other. To succeed in the team, it is also required that you enjoy working independently in a changing environment and in close collaboration with others.

Working in Helsingborg Municipality

Do you want to help create a better city together with the people of Helsingborg? Then you should work in Helsingborg Municipality. Here you can use your creativity and drive to make life easier and safer for our residents, visitors, and businesses. Together with curious and helpful colleagues, you make a difference in people's lives, both today and in the future. A good job today, a better city tomorrow.

Health and Social Care Administration

At the Health and Social Care Administration, we work with people. Real people. People who, just like you, live life. We are approximately 4,500 employees - from nursing assistants, support assistants, nurses, physiotherapists, and occupational therapists to economists, investigators, and social workers who in different ways contribute to ensuring that the city's elderly and persons with disabilities can live a rich and independent life.

You can read more about what it is like to work in the city here: https://vardochomsorg.helsingborg.se/jobba-hos-oss/ (https://vardochomsorg.helsingborg.se/jobba-hos-oss/)

Other information

Working hours: The operation is staffed seven days a week, which means weekend work is included.

Application deadline: 2026-07-22

Start date: 2026-10-01 or as agreed.

Helsingborg Municipality works against discrimination and for the promotion of equal rights and opportunities for all people. Applicants of all backgrounds are welcome to apply to Helsingborg Municipality. To ensure the quality of the recruitment process in Helsingborg Municipality, we use the recruitment tool ReachMee. Therefore, we ask you to submit your application via ReachMee by clicking the application link in the advertisement. Before employment at the Health and Social Care Administration, we require you to present a valid extract in an unopened envelope from the police's criminal record register. You can already order a criminal record extract to speed up the recruitment process: https://polisen.se/tjanster-tillstand/belastningsregistret/ (https://polisen.se/tjanster-tillstand/belastningsregistret/) Before employment, we will conduct a citizenship check. You will need to present a passport, national ID card, or personal certificate. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also prove a valid work permit or that you are exempt from the obligation to have a work permit according to the Aliens Ordinance Chapter 6, Section 13a. The position is filled on the condition that the position does not need to be taken by already permanently employed employees. You who are seeking a job and have protected personal data should contact the hiring manager in the advertisement who will guide you further for a secure application process. You should not apply digitally via the application link. Trade union representatives https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/ (https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/) As we have already taken a stance on the recruitment channels we wish to use for this recruitment, we kindly but firmly decline to be contacted for further offers of competence mediation, advertising, and recruitment assistance.