Vacant job

Swedavia is now looking for a Purchasing Coordinator for Stockholm Arlanda Airport. The assignment is an important part of Swedavia's extensive development of Terminal 5 and involves close collaboration with the program coordinator, project managers, and project controllers within several parallel projects. The role is program-wide and focuses on ensuring efficient ordering and purchasing processes as well as quality-assured handling of invoices, requisitions, and financial administration. Through a structured approach, the purchasing coordinator contributes to good financial follow-up, high administrative quality, and well-functioning support for the program's various projects.

About the assignment

The program is in an intensive development phase with several large sub-projects running in parallel, which places high demands on structure, coordination, and efficient administrative handling.

As a consultant, you will have an important and supportive role in a complex project organization where you work closely with the program coordinator, project managers, and project controllers. The role focuses on ensuring a well-functioning ordering process through the handling of invoices, requisitions, and purchasing documentation, as well as the follow-up of consultant costs. You contribute to high quality in financial administration and create good conditions for the program's continued development. The assignment is carried out in an experienced and well-functioning project organization with an open collaborative climate and a strong focus on quality, service, and delivery.

In the role, you are responsible for:

• Managing the program's invoice flow, including posting and ensuring correct approval workflows.
• Checking, completing, and attaching invoice documentation, such as time sheets and other documentation.
• Serving as the reference person for incoming invoices and ensuring they are handled according to the program's financial structure.
• Following up that project managers review and approve invoices and accompanying documentation in a timely manner.
• Handling purchasing and requisition documentation in accordance with current routines and processes.
• Following up on accrued costs related to consultant requisitions and ensuring correct financial follow-up.
• Compiling purchasing reports and contributing with a consolidated overview of the program's consultant purchases.
• Providing administrative support to the program coordinator, project managers, and project controllers in matters related to purchasing and finance.
• Contributing to structure, quality, and an efficient administrative working method within the program.
• Working in Microsoft Office and, if necessary, in business systems such as IFS.

The work is primarily performed at Stockholm Arlanda Airport and requires on-site presence approximately 80% of the working time. The assignment begins with an extent of approximately 50% during autumn 2026 and is expected to transition to full-time thereafter. The assignment runs until 2028-09-30 with the possibility of extension.

About you

To succeed in the assignment, we see that you have:

• At least 5 years of administrative experience, for example as a financial assistant or administrator.
• Previous experience with invoice handling and requisition management.
• Good familiarity with working with financial administration and administrative processes.
• Very good knowledge of Microsoft Office, especially Excel, Word, and Outlook.
• Experience with business and/or project systems is meritorious. Experience with IFS is particularly meritorious.
• Good communication skills in Swedish, both spoken and written.
• Ability to work independently, structured, and with great attention to detail.
• A service-oriented working method and good collaboration skills in a project-oriented organization.

Personal qualities

• Self-starting and responsible with the ability to drive your tasks forward.
• Structured and meticulous with an eye for detail and high quality in administrative work.
• Service-oriented and engaged with a professional attitude.
• Clear in communication and has good collaboration skills.
• A positive team player who enjoys working closely with colleagues and contributing to a good work climate.
• Flexible and solution-oriented with the ability to handle multiple tasks in parallel.

Contact

Do you have questions about the position or the recruitment process?

Contact the responsible recruiter: [email protected] or call 010-173 73 00.

Questions about registration? Contact [email protected].

OBS! Applications are not accepted via email.

We look forward to receiving your application!