Vacant job

Are you a responsible and meticulous administrator driven by creating value for others, while seeking challenging, varied, and meaningful work at the heart of the IT department's operations? Apply now to become one of our new colleagues!

About Us

The Swedish Customs Service's IT Department in Luleå is one of the largest IT employers in Northern Sweden, with approximately 350 employees. The department supports the entire Swedish Customs Service, delivering a variety of services across different areas to the agency's operations.

About the Position

The main responsibilities as an Executive Assistant at the Swedish Customs Service's IT Department are to provide supportive assistance to the department's managers, primarily regarding the planning and execution of administrative tasks. The position is located within the IT Staff unit and the Leadership Support group. You will play a central role in creating conditions for efficient operations by supporting the managers in the department.

Your duties include, but are not limited to:

• Providing support in administrative matters
• Organizing and preparing meetings and conferences
• Assisting managers in the employee journey
• Processing cases, document management, and diary registration
• Preparing minutes and decision support materials

Are you the one we are looking for?

We are looking for someone who has:

• Completed upper secondary education with passing grades in Swedish, English, and Mathematics
• Experience working as an administrator in executive and personnel-related matters
• Good experience with the Office suite
• Strong ability to express yourself well, both verbally and in writing, in Swedish and English
• Swedish citizenship

Merits:

• University education deemed relevant for the position
• Experience working in the public sector
• Experience with invoice processing and financial follow-up

Personal Qualities

We value that you are responsible, meticulous, and proactive. You have a strong interest in creating good conditions for others through a proactive approach. You collaborate easily and effectively, but can also work independently. You are comfortable working remotely and utilize all available channels and tools. The position requires the ability to handle details while maintaining a holistic perspective and contributing to the role's development over time.

For you, the Swedish Customs Service's values – Holistic View, Innovation, Responsibility – are second nature. Great emphasis will be placed on your personal qualities.

What We Offer

The Swedish Customs Service has an important societal mission and offers exciting and stimulating work with good opportunities for development and training. We are a recognized friendly workplace where we value well-being and culture highly – having fun at work is a success factor. By working at the Swedish Customs Service, you contribute to a safe and secure society.

We value work-life balance and therefore offer a flexible workplace. This means you work at the office in Luleå and have the opportunity to work partially from home, based on a level that suits your work, you, and your colleagues. Other benefits include a wellness allowance and good vacation and pension conditions.

Other Information:

• Reference Number: TV-2026-14708
• Location: Luleå
• Employment Type: Permanent (may start with a 6-month probationary period)
• Start Date: By agreement
• Salary: Individual salary setting
• Travel may be included in the position

To be considered for employment at the Swedish Customs Service, you must meet high requirements regarding security and confidentiality awareness, suitability, and compliance with current laws. This means you uphold democratic values and the public sector values applicable to the Swedish Customs Service's operations.

Before a decision on employment, you will undergo a drug test and background check. Security clearance with register check according to the Security Protection Act will be conducted prior to employment, as the position is classified.

The Swedish Customs Service is a total defense agency, and upon employment, you may be assigned to wartime duties. The Swedish Customs Service values the qualities brought to the organization through balanced gender distribution and ethnic diversity.

For More Information and Application

Information about the position can be provided by Ida Niva, Head of Leadership Support in the IT Staff, at 0920-43 05 80 during weeks 26–27 & 33–34. For questions regarding the recruitment process, please contact the Swedish Customs Service's HR support at tel. 060-67 25 85. Union representatives are Anders Nilsson for OFR-P/TULL-KUST, 0920-25 96 31, and Eva Rutberg for SACO-S, 0920-25 96 39.

Your application, including a cover letter and CV/resume, must be received by the Swedish Customs Service by 2026-08-30. You apply via the electronic application form below.

We kindly decline all contact with staffing and recruitment agencies as well as sellers of job advertisements.

The Swedish Customs Service is a government agency that controls the flow of goods across Sweden's borders. With the vision that only approved goods should pass the border, we prevent illegal goods from entering the country and contribute to a safer society. We simplify trade with other countries and lay the foundation for increased growth and fair competition. Founded in 1636, the Swedish Customs Service currently has approximately 2,700 employees and is led by Director General Johan Norrman.