Vacant job

Our client is driving a socially important infrastructure project to build and improve Sweden's power grid. Here you will take on a key role as Project Coordinator, expected to contribute to smooth operations in a smaller but dynamic project environment.

About the role

As Project Coordinator, you are the central figure ensuring that the daily work flows smoothly for their team of 20–30 office staff and skilled workers. You will handle administrative tasks, coordinate purchases, and welcome new staff to the project. This role is for a project starting in May of this year and is expected to last for 2–3 years. You will be employed as a consultant by us at Academic Work, and the work takes place on-site at the site in Fagered. Working hours are 07:00–16:00 two to three days a week, with a start time of 06:30 expected on the remaining days.

You are offered

• The opportunity to be a central part of an important society-building project and contribute to its success
• An independent role with varied tasks

Responsibilities

This role is crucial for the project's daily operations and involves handling a range of administrative and coordinating tasks to support the on-site team.

• Financial administration including invoice handling and simpler financial tasks
• Carry out smaller purchases of items such as work clothes, IT equipment, and coffee breaks
• Introduce and welcome new staff to the workplace
• Be responsible for document management and ensure order is maintained
• Handle expense claims in the TEM system
• Support payroll processing when needed

We are looking for you who

• Have advanced knowledge of the Office package
• Have experience with administrative tasks and documentation
• Have a welcoming and helpful approach towards new colleagues
• Are structured, solution-oriented, and social
• Speak Swedish & English fluently as it is required in the daily work

It is an advantage if you have

• Experience in financial administration and invoice handling
• The ability to handle purchases
• Experience in introducing new staff
• Knowledge of purchasing systems, preferably TEM
• Experience with HRM systems or payroll administration

To succeed in the role, you have the following personal qualities:

• Open to change
• Optimistic
• Organized
• Responsible

This process will place a lot of weight on personal suitability & attitude.

Our recruitment process

This recruitment process is handled by Academic Work, and our client's wish is that all questions regarding the position be sent to Academic Work.

We apply continuous selection and will remove the advertisement once enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method and therefore they do not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position as well as to promote equality, diversity, and a fair recruitment process.