Vacant job

We are looking for a meticulous and structured administrator / executive assistant who wants to work closely with the management team and contribute to order, follow-up, and continuity in the daily operations at our office in the city center of Visby.

The position is suitable for you who are skilled at keeping track of details, following up, documenting, and remembering things that others easily overlook. You don’t need to know everything from the start, but you need to be really meticulous, reliable, and willing to do things right.

Employment Type

• Part-time, approx. 25%
• Probationary employment with the possibility of extension
• Start: March
• Work is mainly during the day, weekdays

Job Responsibilities (examples)

The tasks will be adapted to your experience and will grow over time, but may include:

• Administrative support to the CEO
• Structure and order in documents, lists, and routines
• Follow-up to ensure tasks are completed (reminders, checklists, deadlines)
• Handling emails and internal communication
• Compiling materials (e.g., times, contracts, notes)
• Support in planning and coordination
• Assistance in creating and maintaining order in administrative systems

The most important thing is not that you know everything right away, but that you are meticulous, attentive, and remember information and details over time. If you are the right candidate, we are happy to invest long-term!

We are looking for someone who

• Is very meticulous and structured
• Has a good ability to remember information, agreements, and details
• Enjoys administrative tasks and order
• Is responsible and reliable
• Can work independently following clear instructions
• Has basic computer skills (email, documents, lists)
• Dares to ask questions rather than guess

Experience in administration, office work, or similar is an advantage, but not a requirement.

Personal qualities that are important to us

• Structure over stress
• Meticulousness over speed
• Responsibility over prestige
• Respect for routines and working methods

We offer

• Clear tasks and expectations
• A secure and serious employer
• Opportunity to grow in the role as you demonstrate responsibility
• A workplace where order, quality, and long-term commitment are highly valued
• Collective agreement and secure conditions

Do you want to work closely with the management team and be the one who creates structure, remembers details, and ensures that things don’t fall through the cracks?

Then you are warmly welcome to apply.

Welcome to apply!