Do you want a key role where structure and drive make a real difference?

We are looking for an administrative coordinator who thrives in a fast-paced environment and is the spider in the web between production, warehouse, and supply chain.

About the position

We are now seeking a structured and self-driven administrative coordinator for an assignment in a fast-paced organization with many parallel processes. The role is central and involves close collaboration with production, warehouse, transport companies, retailers, and headquarters. You need to have a good understanding of how administrative flows affect daily production and the supply chain.

Your main responsibilities

In this role, you will work with:

Administration of incoming and outgoing boats and vehicles, including registration in business systems, monitoring of volumes, and communication of changes
Follow-up on deliveries and backorders, comparison between orders and actual delivered quantities, and reporting of discrepancies
Daily reporting of status, forecasts, and ETA to internal and external parties
Invoice management from receipt to payment
Ongoing contact with transport companies, ports, shipping companies, and retailers
Inventory and follow-up of missing or deviating parts
Preparation of lists and documentation for production and warehouse
Updating files for allocated production and incoming volumes
Handling customer complaints through contact with retailers and dispatching missing parts
Ordering office supplies and coordinating wellness activities
Coordinating and establishing Diversity & Inclusion

Who are you?

We are looking for someone who:

Has experience from similar administrative or logistical roles
Has a good understanding of processes and can see the whole picture of the organization
Has good knowledge of Excel (copying data, understanding and using formulas, filtering, creating simple charts)
Has experience with business systems, preferably AS400 and/or Oracle
Speaks and writes English fluently

Personal qualities

To thrive in this role, we see that you are:

Self-driven and proactive
Detail-oriented and structured with a strong sense of quality
Flexible and stress-resistant
Solution-oriented with a desire to develop and improve work methods
Socially competent and comfortable collaborating with various functions

Any named references should be aware that they are included in your application documents.

Uniflex is an authorized staffing company that works with leasing and recruitment. Uniflex operates in Sweden, Norway, and Finland. In Sweden, we have over 3,000 employees and are located in about 40 locations. We are members of Almega Competence Companies and Construction Companies and have collective agreements with LO, Byggnads, Unionen, and the Academics' unions. Uniflex is quality, environmental, and occupational health certified according to ISO 9001, ISO 14001, and ISO 45001.

At Uniflex, we see our employees as our most important asset, and therefore we offer the following: