HR Officer at the Department of Molecular Biosciences

The Department of Molecular Biosciences, Wenner-Gren Institute (MBW) conducts experimental basic research in molecular cell biology, integrative biology, and infection and immunobiology.

The research environment is characterized by modern and advanced methodologies and has a strong international profile. MBW is one of the larger departments within the Faculty of Science at Stockholm University, with approximately 25 research groups and around 160 employees, of which about 40 are PhD students. Read more about MBW here (https://www.su.se/institutionen-for-molekylar-biovetenskap-wenner-grens-institut/).

Job Responsibilities

As an HR Officer, you will work closely with the department's staff and act as a contact person for the central HR department regarding payroll and personnel administrative matters. The role is broad and varied, requiring independence, good collaboration skills, and a high level of service orientation. You will handle a wide range of personnel-related tasks clearly linked to our mission in education and research.

The position is part of the department's administrative group, which, in addition to the HR Officer role, consists of three economists, two administrators, and one IT support staff member. The group is led by the administrative manager of the department, with whom you will work closely and report to.

Examples of Job Responsibilities:

• handling all HR-related matters, such as recruitment ads, hiring decisions, and payroll issues
• supporting managers and staff in personnel matters regarding, for example, work permits, insurance, representation, certificates, and labor law issues
• providing support for international staff arriving in Sweden, which includes contacts with the Migration Agency, the Social Insurance Agency, the Tax Agency, among others
• administration of leave, payroll management, travel expense reports, reimbursements, etc.
• monitoring fixed-term employment and applying labor law regulations
• handling pension and employment matters as well as payroll issues
• registration in personnel systems during recruitment (Varbi) and follow-up of existing employments (Primula)
• administration of the personnel directory
• onboarding and offboarding of employees
• monthly payroll checks.

Other administrative tasks within the group's areas of responsibility may occur and will be included in the role as needed by the organization.

Qualifications

Requirements

• education as an HR professional, or other education/experience deemed equivalent by the employer
• several years of experience in personnel administration within the public sector
• very good ability to express yourself in Swedish and English, both orally and in writing
• good knowledge of the Office suite
• experience with personnel administrative systems.

Meritorious

• experience working at a university, college, or another larger government agency
• knowledge of processes and regulations related to the higher education sector.

Personal Attributes

We are looking for someone who works in a structured and independent manner, with the ability to prioritize in a day filled with many parallel tasks. You thrive in a role where you both independently and collaboratively with colleagues and supervisors contribute to the organization through a proactive and attentive approach. You are communicative and service-oriented and are eager to share your knowledge with both colleagues and the organization. You take responsibility, work meticulously, and find it easy to build good collaborations. A proactive and responsive working style is important, as is a willingness to contribute to the development of routines, processes, and guidelines within the given framework of the role to ensure a high level of service.

Great emphasis will be placed on personal attributes.

About the Employment

The position is permanent full-time with a six-month probationary period. Stockholm University applies individual salary setting. Start date according to agreement.

We Offer

With us, you will experience the dynamics of the interplay between higher education and research, making Stockholm University an exciting and creative environment. You will work in an international setting and receive favorable conditions. The university is located in the National City Park with good connections to the city.

Stockholm University is committed to being a workplace free from discrimination and providing equal rights and opportunities for all.

Contact

For further information, please contact the administrative manager Camilla Håkansson Eldeby at phone 08-16 35 09, [email protected] (mailto:[email protected]).

Application

You apply for the position through Stockholm University's recruitment system. As an applicant, you are responsible for ensuring that your application is complete and submitted to the university by the application deadline.

Instructions for applicants can be found on the website: here (https://www.su.se/om-universitetet/jobba-p%C3%A5-su/att-s%C3%B6ka-en-anst%C3%A4llning).

Stockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and the pursuit of truth.