Procurement Officer at the Preschool Administration

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for someone who wants to think big, new, and differently with us – for the people of Stockholm.

The Preschool Administration is a small specialized administration with a large and important mission. With us, you will contribute to ensuring that all preschools in Stockholm maintain a high quality, both municipal and privately run. Together with the preschool operations in the city, we focus on ensuring that our youngest Stockholmers meet a safe and equitable environment in preschool.

At the Preschool Administration, knowledgeable and engaged colleagues work in a variety of areas of expertise such as supervision and licensing, as well as development in all areas of preschool.

The organization is under construction, and there is a great opportunity for you to be involved and make an impact. The administration's office is located at Kaplansbacken on Kungsholmen.

Welcome to us

The Department of Finance and Management works across the administration to provide support to the administration's management and its operations in areas such as finance, accounting, and local issues.

Within the department, compensation and grants are managed primarily for independent preschool operations and pedagogical care. The department also contributes expertise in other matters, mainly during investigations and consultations.

We are now expanding the department with a new function as a procurement officer. We are looking for someone who wants to contribute their knowledge and experience in shaping this new role.

We offer

• An important job with competent and engaged colleagues who focus on children's rights
• The opportunity to work cross-professionally, meaning that employees with different competencies and functions work together
• Good opportunities for professional development
• A large network within the City of Stockholm
• Flexible working hours, wellness allowance, and the possibility of vacation exchange

Your role

As a procurement officer, you will be the administration's expert regarding purchasing and procurement processes. You will coordinate and drive the administration's work in this area. You will work and provide support in the administration's digital procurement system, Kommers, which also includes the administration's contract database, where you manage the contract administration of the administration's agreements. Your assignment also includes supporting, guiding, and spreading knowledge about procurement and contract management within the organization, and you will be part of various project and working groups.

The role involves operational work where you will carry out certain procurements and orders of goods and services (primarily larger direct procurements and renewed competitive tendering). You will have close collaboration with the Service Administration, which primarily conducts the central city-wide procurements, and act as a representative, reference group participant, and contact person when we use external procurers for procurements.

The position also includes having a good overview of the administration's procurements and contracts. This means continuously analyzing and identifying the administration's needs for goods and services and suggesting further development of the procurement work. You are also responsible for ensuring that the procurement process and contract execution comply with applicable legislation.

Your skills and experience

We are looking for someone who has:

• relevant post-secondary degree in purchasing or other education that the employer deems equivalent,
• several years of current experience in procurement work within public operations,
• good knowledge of LOU (Public Procurement Act),
• current experience and good knowledge of the procurement system Kommers,
• high communicative ability in Swedish, both spoken and written.

We consider it meritorious if you have:

• experience in purchasing and/or procurement projects
• experience with Agresso (financial system), eDok (system support for case and document management), or equivalent operational systems,
• experience in writing service statements within the relevant area.

As a person, we see that you are service-oriented, communicative, and have an easy time collaborating with others. This is important as the position involves many internal and external contacts. You have a professional approach and are secure and stable in your professional role. You are used to independently driving your work forward and know how to prioritize and organize to meet set deadlines.

As you will be joining a relatively newly formed administration, it is important that you can easily adapt to changing circumstances and see opportunities and solutions instead of obstacles. To succeed in the role, it is also important to be analytical and able to handle complex problems and information.

During the interview, we will place great emphasis on your personal qualities, motivation, and commitment to the position.

Does this sound like a challenge for you? Submit your application by January 26!

Other

We recruit without a personal letter in this recruitment to strengthen the focus on the competencies and experiences required for this role. In assessing your application, we will only consider your CV and a number of questions you will need to answer when applying for the position. We ask that you respond concretely and succinctly to the questions, and that there is a clear connection between your answers and your CV. Applications should be in Swedish.

The recruitment process will consist of two interviews, one digital and one physical, as well as reference checks. The City of Stockholm works with competency-based recruitment aimed at ensuring each person's competence and thereby counteracting discrimination.