Administrative Management Assistant at the Cemetery Administration

Are you an administrative whiz and a team player with a strong sense of service? Do you want to work with administration and customer service in an important and meaningful organization, and also have your workplace in the beautiful, scenic Hovdestalund? Then we have the job for you!

A colleague at the Cemetery Administration is named Wenda and works as a case officer:

"The best part of my job is definitely the colleagues – there is room for both laughter and seriousness, and we support each other through thick and thin. We are a close-knit group, where different personalities truly complement each other. I look forward to welcoming a new colleague who values joy at work, but also contributes with attentiveness, engagement, and a willingness to develop together. On Wednesdays, we have lunch with our wonderful colleagues at the crematorium – that says a lot about the atmosphere!"

About the Position

In the role of management assistant, you have a key role in the administrative work at the Cemetery Administration. You work closely with the cemetery and property manager as well as the unit managers in the department, contributing to ensuring professional and effective support to the various parts of the administration. It is a versatile position where you switch between tasks such as minute-taking, personnel administration, time reporting, invoice coding, and general office tasks within the organization. You are part of a team of six people but also work closely with the other departments of the administration.

The tasks include, among others:

• Administrative support to managers and units
• Secretarial duties for committees and meetings
• Invoice coding and financial documentation
• Personnel administration, onboarding/offboarding, time reporting
• System administration in Flex HRM, Public 360, and RCO
• Planning and booking meetings, venues, and internal events
• Preparing monthly letters and providing our communications department with relevant information
• Archiving and record-keeping
• Staffing the reception and phone as needed

We offer the opportunity for remote work and flexible working hours where you get to work in a dynamic team with several different roles and also in a beautiful work environment.

Qualifications

To apply for the role, we want you to have:

• High school diploma, preferably with a focus on administration or economics
• Experience in qualified administrative work
• Very good computer skills and experience with administrative systems
• Experience in writing minutes and compiling large amounts of information
• Fluent Swedish in speech and writing

It is an advantage if you have:

• Further education in administration
• Experience working in public administration or the Church of Sweden
• Knowledge of Flex HRM and Public 360
• Experience in record-keeping and archiving
• Experience in personnel administration and invoice handling

Personal Qualities

We place great importance on personal qualities in this recruitment. To thrive in the role, we believe you are a self-sufficient person who takes responsibility for your tasks where you have the ability to structure your work, take initiative, and simultaneously meet deadlines. As the work is flexible and varied, you easily adapt your approach to changing circumstances. You are a team player who enjoys collaborating with others and willingly shares your knowledge with colleagues. You have a genuine interest in providing good service and meet your colleagues with a professional, friendly, and considerate approach.

The position is a permanent employment at 100%.

We will process applications after the application deadline. If you have any questions, please contact one of us listed in the advertisement. We warmly welcome your application!

About the Church of Sweden Västerås

The Church of Sweden Västerås has about 78,000 members. Here, around 230 great employees work, all part of a resourceful organization with good conditions, excellent development opportunities, and great benefits. Here you will have many colleagues and numerous meetings and contacts with other people through our various activities. We who work here are located in 26 churches and at 23 cemeteries, but also around the community.

Within the Church of Sweden Västerås, there are many different professions. Perhaps you primarily think of our profile professions: priests, deacons, church musicians, and parish educators, but there are also caretakers, cemetery workers, communicators, economists, and many others who all have different backgrounds. Membership in the Church of Sweden is not a requirement for this position, but you share our fundamental values.

The Church of Sweden Västerås is the main authority for burial services in the parish. The main task of the Cemetery Administration is to allocate burial plots for all deceased regardless of faith, as well as to care for and maintain the 23 cemeteries.

So welcome to apply for a great job with great development opportunities, great colleagues, and benefits, with the chance to contribute to doing great things for your surroundings.

Do you want to be one of us?

Read more at www.svenskakyrkan.se/vasteras/jobb (https://www.svenskakyrkan.se/vasteras/jobb)

In preparation for the recruitment process, the Västerås parish has made a decision regarding recruitment channels and marketing. Therefore, we kindly ask not to be contacted by media sellers, recruitment sites, and similar.