Administrative Coordinator at Lärcentrum

The Sector for Competence Work Support is one of three sectors within the Social and Labor Market Administration in Östersund Municipality. Within the sector, there are three units: Lärcentrum, the Support Unit, and the Labor Market Unit.

We are now looking for an administrative coordinator for Lärcentrum.

The position is a permanent part-time employment at 90%, with immediate start.

Lärcentrum has the overall responsibility for all adult education in Östersund Municipality, which includes ordering adult education and infrastructure for adult learning. Lärcentrum's main task is to be a meeting place for adult learning, a broker of education that matches the labor market's need for competence, and a driver for local and regional development through, among other things, competence supply and innovative education. Approximately 4,500 students study annually through the municipal adult education in Östersund.

Your new job

As an administrative coordinator at Lärcentrum, you will play a central role in maintaining and developing our administrative processes. You will be the link between Lärcentrum and our education providers and will be responsible for creating good coordination and functioning routines, both internally and externally.

Common tasks

The position includes:

• Being Lärcentrum's administrative contact person towards our education providers and their corresponding contact persons.
• Coordinating the internal administrative work based on assignments from the unit manager.
• Planning, convening, and leading administrative meetings internally and with education providers.
• Being responsible for establishing, documenting, and making administrative routines available in an administrative handbook.
• Implementing instructions, routines, and working methods related to the administrative work internally and towards providers in accordance with contractual requirements.
• Initiating and coordinating training efforts for administrative staff, both internally and for education providers.
• Being responsible for the introduction of new administrative employees at the request of the unit manager.
• Together with the unit manager/principal, implementing and adapting routines when changes affect administrative processes.
• Carrying out and following up on change work in close collaboration with the unit's system manager.

Your qualifications

You have completed a high school education or post-secondary education that the employer deems relevant for the assignment.

You must have documented experience working with administrative processes within municipal adult education. You have experience working in student administrative systems used in adult education. The work requires very good knowledge of the Swedish language, both spoken and written. You have good computer skills and are accustomed to working in various systems.

It is an advantage if you have experience working in the student administrative system ALVIS adapted for adult education.

We are looking for you

We are looking for someone who is attracted to the breadth of the role and enjoys solving problems. You are proactive and confident in making quick decisions, even when faced with limited information or challenging circumstances. You are flexible and easily adapt when conditions change, and you see opportunities where others see obstacles. You have the ability to see the big picture and make decisions that benefit the entire organization. You work systematically with complex issues, can break down problems and find solutions. You plan and organize your work effectively, meet deadlines, and prioritize correctly. Additionally, you are clear in your communication and ensure that your message gets through. You ensure that expectations are clear for all parties involved and follow up to see that the work is carried out as planned.

How the recruitment process works

We ask that you attach your CV and cover letter to your application. Grades/certificates do not need to be sent at this stage. We will ask you to provide them if you are invited for an interview.

Östersund Municipality has considered the choice of advertising channels before advertising and therefore requests no calls from recruitment firms and ad sellers.

What do we offer?

Östersund Municipality offers you benefits such as paid vacation from the first year of employment, vacation exchange, wellness allowance, or wellness hours. Through our benefits portal, you can access independent pension advice and a variety of discounts and offers. You can also receive quick and professional support from various specialists, such as psychologists, lawyers, and economists, through the Personal Support service. You can read more about our benefits on our website: https://www.ostersund.se/naringsliv-och-arbete/jobba-hos-oss/sa-har-jobbar-vi/lon-och-formaner.html (https://www.ostersund.se/naringsliv-och-arbete/jobba-hos-oss/sa-har-jobbar-vi/lon-och-formaner.html)

About the Social and Labor Market Administration

Working with heart means being part of creating conditions for everyone in Östersund to live a simpler, richer, and safer life. With us, this can mean working with residents of all ages within open care, the labor market, and social services. It is important. For real.