Registrar at Hässleholm Miljö

Hässleholm Municipality is an important hub in Sweden. Here, people meet to live, experience, work, and learn in a community characterized by curiosity and development. Our employees create visible quality, show respect for the individual, and put the resident in focus.

Do you want to help ensure order and clarity in a vital community service with a focus on sustainability? We are now looking for a confident and experienced registrar who wants to help drive the development of our registration, archive, and document management.

About the role

As a registrar with us, you have a central role in maintaining a legally secure and efficient handling of the company’s public documents. You are responsible for registration and archiving, and you are our specialist in the release of public documents – ensuring that this is done according to legislation and internal procedures.

The position also includes handling incoming and outgoing mail, both physical and digital, as well as responsibility for the company's document and case management system. You will have a significant mandate to develop our working methods and educate the organization on issues related to transparency, confidentiality, and document management.

We are looking for a senior registrar

We are looking for a senior registrar who thrives in the role of knowledge bearer and is used to working closely with management and supervisors. You have presence and integrity – and you dare to stand firm when legislation and practice require it.

Your role and responsibilities

• Archiving and registration of public documents
• Ensure correct and legally secure release of public documents
• Handle incoming and outgoing mail
• Educate and support the organization in document and case management as well as transparency and confidentiality
• Quality assure and develop routines and working methods within registration and archives
• Contribute with expertise in the digitization work
• Collaborate with the municipality's registration and archive organization

What we offer you

• A value-driven workplace where care, clarity, and a forward-looking spirit permeate the operation.
• Employee engagement at the center where everyone contributes to community, care, respect, and loyalty.
• You will be part of a team that values collaboration, personal responsibility, and the opportunity to influence.
• Opportunities for further education and professional development.
• A key role in a vital community service that makes a difference for residents and businesses every day.
• With us, you will work in a development-oriented organization with a strong environmental profile and clear sustainability focus.

We are facing several exciting development projects where digitization and improved working methods are in focus – your expertise is essential for our success.

This is you

We are looking for someone who is structured, meticulous, and has high integrity. You have good pedagogical skills and can communicate and educate about transparency and confidentiality. You thrive in a role where you can work independently but also collaborate closely with colleagues and other stakeholders.

Qualifications:

• Post-secondary education in registration, archival science, or information management, or other education or experience deemed equivalent
• Several years of experience working as a registrar, preferably within municipal operations or municipal companies
• Good knowledge of public access and confidentiality legislation as well as administrative law
• Pedagogical and confident in the role of educator and advisor
• Very good system skills and experience with digital case and document management systems
• Excellent ability to express yourself in Swedish, both orally and in writing
• Experience with the release of public documents and comfortable making assessments according to OSL
• Used to working independently, driving development issues, and taking initiative.

Meritorious:

• Advanced education in public access and confidentiality legislation.
• Experience with archival issues and practical archive management.
• Experience educating on transparency and confidentiality in a municipal corporate context.
• Experience with system support related to archive management.
• Leadership qualities – you make things happen without being a manager
• Good reading skills in English.

Conditions and application

The position is a permanent employment, with a six-month probation period. Your working hours are on weekdays. We will review applications continuously, so please send your application to us as soon as possible.

Welcome with your application!

This is us

Hässleholm Miljö is a business-driven company owned by Hässleholm Municipality. Our mission is to develop and provide services in the areas of environment and energy. We are a community partner driving the development of what truly matters, a sustainable circular society for people and businesses in our municipality. We do this with commitment and knowledge for a sustainable life today – and the courage to find new paths for tomorrow.

Our operations are divided into four strong business areas, with shared functions and processes. We collect, process, and recycle waste from households, industries, and other operations. We produce and distribute drinking water, transport and purify wastewater, and manage stormwater. Additionally, we produce and deliver district heating in Hässleholm and Tyringe. But we also work with sustainability in everything we do, aiming to reduce our and others' impact on the nature and water around us.

We embrace diversity! Therefore, we strive for diversity in every conceivable way. We believe that different people, skills, and groups contribute the most to our operations.

We have about 180 employees, and our company has an annual turnover of around 430 million SEK.

Read more about us at www.hassleholmmiljo.se (http://www.hassleholmmiljo.se).

Welcome to become one of us!