Registrar for the Headquarters Document Management Department

The Headquarters Document Management Department (HKV DokhA) is now seeking a meticulous and responsible registrar who wants to play a central role in the Swedish Armed Forces' document management. We are looking for employees with good initiative who want to help develop our department for the future. Here you will have the chance to grow in the field in an exciting environment!

The department's task is to support the Armed Forces Headquarters in its governmental duties with continuous document and case management, tasked with documenting, managing, and making public documents accessible today, tomorrow, and over time. The Armed Forces' document management encompasses all handling of public documents regardless of format and confidentiality level throughout the entire readiness scale peace-crisis-war, both nationally and internationally.

HKV DokhA consists of a department divided into 6 sections; Expedition L24, Expedition Three Weapons, Expedition V117, International Expedition, Archive, and Transport Section.

About the Position

As a registrar at the Armed Forces Headquarters and international expedition, you will play a central role in our document management. You will handle incoming and outgoing documents, ensure they are managed correctly, and ensure that the right information is in the right place at the right time. You will help ensure that our processes comply with applicable laws and regulations, and that sensitive information is handled correctly. You will also provide support and service to case officers in document management issues and staff our internal customer service desk. In addition, you will handle inquiries from the public and work with other tasks within the department.

Main Responsibilities

Registration and logging of incoming and outgoing documents
Ensure that documents are handled in accordance with the Public Access to Information and Secrecy Act
Work with some archiving
Participate in the development of routines and processes for document management

Qualifications

Experience working as a registrar or in administration, or possess other experience that the employer considers equivalent
Very good computer skills
Very good ability to express yourself verbally and in writing in Swedish and English
Ability to work in a structured and meticulous manner, sometimes under stress
Driver's license for manual transmission

Meritorious

Experience in similar tasks, especially within the Armed Forces.

Personal Qualities

We are looking for someone who is meticulous, responsible, and structured. We see that you have an open mind, are service-oriented, and have a positive attitude. You enjoy being part of a team and working together with others but are also self-motivated and take personal responsibility for the execution of tasks. You actively contribute to good collaboration and a positive atmosphere in the workplace. You are unpretentious and enjoy exploring new solutions. In your role, you will handle information that requires high integrity and a security-conscious approach even during periods of high workload and tight deadlines. Great emphasis will be placed on personal suitability.

The Armed Forces' core values are Openness, Results, and Responsibility - ÖRA, which you of course share with us.