Quotation clerk

What does an Offertkontorist do? – Tasks and work environment

An offertkontorist primarily works with preparing and administrating quotes for clients across various industries. Tasks include collecting and processing information about products, services, and prices, communicating with suppliers and customers, and coordinating internal processes to ensure accurate and timely delivery of quotes. The role requires meticulous document handling and a professional demeanor, often in a fast-paced environment with multiple parallel processes. The work environment is usually office-based, often in open-plan offices or on larger purchasing and sales departments.

Salary development over time

The salary for an offertkontorist has shown a steady upward trend over the past three years. In 2022, the average salary was 35,700 SEK per month. In 2023, it increased to 36 900 SEK, representing an increase of just over 3%. In 2024, the average salary continues to rise and now amounts to 37 900 SEK, a further increase of 2.7% from the previous year. This salary growth reflects increased demand for administrative skills within purchasing and order management, but is also influenced by general salary adjustments and market needs for qualified personnel. Salaries tend to be somewhat higher in the private sector, especially for those with experience and specialized knowledge in quotation processes.

Offertkontorist salary – comprehensive overview

• Average salary: 37 900 SEK/month
• Lowest salary: 31,400 SEK/month (male, private sector worker)
• Highest salary: 41,800 SEK/month (female, private sector, high school education, up to 2 years)
• Hourly wage: 228 SEK
• Gender pay gap: Women earn 37 100 SEK, men earn 39 500 SEK (women 94% of men's salary)
• Regional differences: Exact regional variations are not specified, but salaries tend to be higher in metropolitan areas.

Education and qualifications

The path to becoming an offertkontorist usually involves high school education in economics, trade, or administration, sometimes complemented with post-secondary courses in purchasing or sales. Practical experience in administrative work and good IT skills are important qualifications. Employers also value relevant industry experience and the ability to work structured under time pressure.

• High school education: Economics, trade, or administration (3 years)
• Post-secondary courses: Purchasing, sales, or business communication
• Internship/trainee: Meritorious, especially within administrative roles
• IT skills: Experience with business systems and Office suite is often required
• Industry experience: Considered an advantage during recruitment

Common benefits and compensations

Offertkontorists are often offered benefits such as wellness allowances, extra vacation days, occupational pensions, and sometimes bonuses linked to company performance. Access to flexible working hours and remote work options are common, especially in larger companies. The extent of benefits varies depending on the employer and industry.

Competition and challenges

The job market for offertkontorists is relatively stable, but competition can be fierce for the most attractive positions, especially in metropolitan areas. Challenges in the profession often involve managing many tasks simultaneously, maintaining a high pace, and requiring accuracy. Digitalization is changing job tasks, which demands continuous skill development and adaptability. A lack of clear career ladders within some organizations may require individuals to take initiative for further development. Since the profession is often part of broader administrative teams, competition may also come from related roles.

Tips for those aspiring to become an Offertkontorist

To succeed as an offertkontorist, it is beneficial to have an eye for detail and be structured in your work approach. Good organizational skills facilitate handling multiple quotes and meeting deadlines. Communication skills are crucial, as the role involves contact with both customers and suppliers. Being service-minded and attentive contributes to smoother processes and more satisfied clients. Flexibility and quick adaptability are valuable traits when conditions change rapidly. Focus on developing IT skills and learning business systems, as these are central tools in daily work. Showing initiative and willingness to learn new things is appreciated by employers and can open doors to new opportunities within the company.

Key facts about Offertkontorist

• Educational level: High school education, preferably with a focus on economics or administration
• Work environment: Office-based, often in purchasing or sales departments
• Typical work hours: Full-time, daytime
• Demand: Approximately 550 job openings in the occupational group
• Special skills: Good IT skills and experience with business systems

Career paths and future prospects

After three to five years as an offertkontorist, there are good opportunities to advance to roles such as purchasing assistant, order administrator, or project coordinator. Experience in this role is often advantageous for further development in sales, purchasing, or customer service. According to the Swedish Public Employment Service's forecasts, there is no specific assessment for offertkontorists, but the occupational group of purchasing and order assistants has stable demand with about 550 job openings nationwide. Digitalization and automation may influence job tasks over time, but the need for service-oriented and meticulous administrative staff is expected to persist. Opportunities for specialization, such as technical quotes or international trade, may also enhance career options.

Frequently asked questions about Offertkontorist

• What does an Offertkontorist earn?
  - An offertkontorist has an average salary of 37 900 SEK per month, with variations depending on experience, sector, and education.
• Are there salary differences between men and women?
  - Yes, men earn an average of 39 500 SEK while women earn 37 100 SEK, which means women earn 94% of men's salaries in the profession.
• What education is required to become an Offertkontorist?
  - High school education with a focus on economics, trade, or administration is most common, sometimes supplemented with post-secondary courses.
• What is the job market like for Offertkontorists?
  - There are about 550 job openings in the occupational group of purchasing and order assistants, indicating stable demand.
• What tasks does an Offertkontorist perform?
  - Tasks include preparing and managing quotes, handling customer contacts, and coordinating internal processes related to quotation issuance.
• Can one progress in their career as an Offertkontorist?
  - Yes, experience in the role can lead to further development as a purchasing assistant, order administrator, or project coordinator.
• What is the highest reported salary for an Offertkontorist?
  - The highest salary is 41,800 SEK per month and belongs to a woman in the private sector with a high school education, up to 2 years.