Chancellery secretary, office secretary

What does a kanslisekreterare do in an office environment? – Tasks and work environment

A kanslisekreterare in an office environment is responsible for a range of administrative and coordinating tasks that form the hub of many organizations' daily operations. The duties often include document handling, meeting minutes, registration, archiving, and communication both internally and externally. A significant part of the work involves providing service to colleagues, managers, and sometimes external parties, such as booking meetings, managing correspondence, or assisting with various projects. The work environment is typically office-based, characterized by structure and routines, but can also involve periods of high tempo and demands for flexibility.

Salary development over time

The profession of kanslisekreterare, office secretary has shown steady salary growth over the past three years. In 2022, the average salary was 33,000 SEK, followed by an increase to 34 300 SEK in 2023 and further to 35 600 SEK in 2024. This corresponds to a salary increase of approximately 7.9% over the period, which can be linked to a continued high demand for administrative services, despite some automation and digitalization within the field. The salary trend also reflects a need for qualified administrative personnel in both public and private sectors. At the same time, a leveling trend is observed, with growth in the last year being somewhat smaller than before, possibly indicating market maturity and increased competition for positions.

Kanslisekreterare, office secretary salary – comprehensive overview

• Average salary: 35 600 SEK/month
• Lowest salary: 27,100 SEK/month
• Highest salary: 54,200 SEK/month
• Hourly wage: 214 SEK
• Women: 35 500 SEK/month (99 % of men's salary)
• Men: 35 900 SEK/month
• Regional differences: Salary variations occur depending on the geographic location and sector of the workplace.

Education and qualifications

To work as a kanslisekreterare or office secretary, a high school diploma with an administrative or economic focus is usually required. Many employers also value post-secondary courses or training in administration, economics, or law. Practical experience from office work and good IT and digital tool skills are often important merits. Certifications and further training in areas such as document management or public administration can provide advantages in recruitment.

• High school diploma: Administration, economics, or similar (3 years)
• YH training: Office administration or secretary training (1–2 years)
• Certifications: IT skills and courses in document management
• Internship: Meritorious through workplace-based learning
• Prerequisites: Good language skills and administrative ability

Common benefits and compensation

Common benefits for kanslisekreterare in an office environment include wellness allowance, flexible working hours, subsidized lunch, and occupational pension. In some cases, opportunities for skills development and further training are offered, enabling continuous professional growth.

Competition and challenges

The competition for positions as kanslisekreterare and office secretaries is considered medium, with a balanced labor market. However, according to the latest forecast from the Employment Service, demand for the profession is expected to decrease within five years, which may lead to increased competition for available positions. Digitalization and automation have already impacted the role, requiring ongoing development of new skills. At the same time, specialization in areas like document management or public administration can create new opportunities for those willing to further their education. Job openings are mainly in the public sector, but private employers also seek administrative staff.

Tips for those who want to become a kanslisekreterare in an office environment

To succeed as a kanslisekreterare in an office environment, it is beneficial to have a keen eye for detail and a sense of structure, which facilitates document handling and administration. Being communicative and service-oriented is important for professional interactions with colleagues and external contacts. Flexibility and the ability to quickly adapt to new tasks are valuable, especially in environments with fluctuating workloads. Investing time in developing IT skills and staying updated on new digital tools that streamline workflows is also recommended. Demonstrating initiative and taking responsibility for your tasks is appreciated by employers and colleagues alike. Finally, good judgment and a trustworthy demeanor can help advance within the profession.

Key facts about kanslisekreterare in an office environment

• Educational level: High school diploma or YH education is most common
• Work environment: Office-based with varying pace
• Job openings: 758 advertised positions in the profession
• Demand: Medium, but expected to decline over five years
• Gender distribution: Even, with small salary differences between genders

Career paths and future prospects

After three to five years as a kanslisekreterare in an office environment, experienced employees can advance to roles such as administrative coordinator, office manager, or specialized case handlers within larger organizations. Opportunities also exist to move into HR support or project administration, especially for those combining experience with further education. The Employment Service assesses that job opportunities in the profession are medium today, but demand is expected to decrease in the future. This means that those wishing to remain in the field need to develop their skills and adapt to a more digitalized work environment. At the same time, there is still a need for qualified administrative personnel, particularly in the public sector.

Frequently asked questions about kanslisekreterare in an office environment

• What does a Kanslisekreterare, office secretary earn?
  - The average salary is 35 600 SEK/month, with variations depending on experience, education, and employer.
• Are there salary differences between men and women?
  - Women earn 35 500 SEK/month, which is 99% of men's salary (35 900 SEK/month).
• What education is required to become a kanslisekreterare?
  - Usually, a high school diploma with an administrative focus is required, but YH education and further training are advantageous.
• What are the future prospects for the profession?
  - According to the Employment Service, demand is medium today but is expected to decrease over the next five years.
• What is the highest and lowest salary in the profession?
  - The highest salary is 54,200 SEK/month and the lowest is 27,100 SEK/month.
• What benefits are common in the profession?
  - Common benefits include wellness allowance, flexitime, occupational pension, and skills development.
• How many job openings are there for kanslisekreterare?
  - There are a total of 758 available jobs according to the latest statistics.