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Salary and Job Description for Administrative Assistants and Office Secretaries

Working as an Administrative Assistant or Office Secretary means being a central part of the office's administration and organization. The profession requires good organizational skills and the ability to handle multiple tasks simultaneously. Here, I will go through what the job entails, the salary levels available, and the future prospects expected for these professional roles.

Job Responsibilities

As an Administrative Assistant or Office Secretary, you will be responsible for various administrative tasks. This may include handling incoming and outgoing mail, managing meeting and travel bookings, as well as assisting executives and other employees with documentation and filing. It is also common to be in charge of basic financial administration, such as verifying invoices and processing payments. The role requires a high degree of accuracy and the ability to communicate effectively both orally and in writing.

Salary Statistics

The average salary for an Administrative Assistant or Office Secretary is 34 300 SEK per month. There is a slight difference in salary between genders, with men earning 34 600 SEK and women earning an average of 34 200 SEK. This means that women earn approximately 99% of what men do in the same profession. For those working on an hourly basis, the average salary is 206 SEK per hour, based on a working month of 166 hours.

Salary Development

There has been a positive trend in the salary level for Administrative Assistants and Office Secretaries. The average salary has increased from 33 000 SEK to 34 300 SEK since the last measurement. This indicates a stable and positive salary development within the profession.

Salary Extremes

The highest reported salary for an Administrative Assistant or Office Secretary is 56700 SEK, belonging to a man working in the public sector with a research education. For women, the highest salary is 50600 SEK. The lowest salary for a man is 24200 SEK, and for a woman, it is 26100 SEK.

Education and Qualifications

To become an Administrative Assistant or Office Secretary, a high school education with a focus on administration or economics is usually required. Experience in similar tasks is highly advantageous and sometimes a requirement. Further education or certifications in areas such as project management or IT systems can also increase the chances of employment and advancement.

Working Conditions and Benefits

The working environment for Administrative Assistants and Office Secretaries is usually office-based with regular working hours. However, periods of high workload may occur, especially during major projects or financial closing. Some employers offer the opportunity to work from home, which can be an attractive benefit. Other benefits may include paid training to further develop competencies within the profession.

Future Outlook

According to forecasts from the Employment Service, the opportunities for work as an office assistant and secretary are expected to be moderate. Over a five-year period, the expectation is that the demand for these professional roles will decrease compared to today. It is important to be aware of this development and to try to broaden one's skills to increase employment opportunities.

Summary

Working as an Administrative Assistant or Office Secretary offers a stable and varied professional role with good opportunities for those with the right qualifications and experience. With an average salary of 34 300 SEK, there is a steady salary development, although competition is expected to increase in the future. For those interested in administrative tasks and have the ability to work in a structured and precise manner, the profession offers a satisfying career path.