Registrar for Business Support in Gävle

Do you want to help make Gävle even better with us? At Gävle Municipality, we work with dedication to offer our residents a safe and inspiring environment. We offer you a workplace built on trust, where you can develop professionally and grow as a person. We welcome your application!

Within Livsmiljö Gävle, we work with everything from urban development and construction to culture, leisure, and experiences – what we do impacts people's daily lives every day.

You will become part of the Business Support unit, where approximately 18 colleagues work in areas such as registration, HR, finance, communication, and law. Work here is characterized by collaboration, knowledge sharing, and development – we help each other succeed.

1 position(s).

RESPONSIBILITIES

Do you want a central role in an operation where legal certainty, service, and structure are crucial?

As a registrar with us, you play a vital role in the democratic process. You ensure that public documents are handled legally, efficiently, and accessibly, while also contributing to the development of our working methods.

You work both operationally and with a focus on development, taking significant personal responsibility and interacting with many parts of the organization.

Among other things, you will:

• Register and diarize documents
• Handle invoices and billing documentation
• Manage the release of public documents
• Work with archive and document management
• Support and guide colleagues on issues regarding diarization and information management
• Introduce and train employees in the area
• Coordinate and develop routines and working methods
• Participate in and drive development work, such as digitalization
• Handle incoming mail and email together with colleagues

QUALIFICATIONS

We are looking for you who have a good sense of structure and quality, and who thrive in a role where you work independently while supporting others.

We expect you to have:

• Post-secondary education in administration, registry, archival and information science, or other education/experience that the employer deems equivalent
• Experience in registrar work or a comparable administrative role
• Experience with case and document management systems
• Very good Swedish language skills, both spoken and written

It is an advantage if you have knowledge of:

• The Public Access to Information and Secrecy Act
• The Freedom of the Press Act
• The Archives Act

KEY COMPETENCIES FOR SUCCESS

As a registrar with us, you need to be able to work in a structured and independent manner, while collaborating well with others and contributing to the quality and development of the operation.

Structured

You plan, organize, and prioritize your work efficiently. You follow clear processes, meet deadlines, and ensure that documents are handled correctly and with high quality.

Collaborative

You have an egalitarian approach and collaborate well with others. You contribute to a good work climate and focus on common goals.

Proactive and Self-Starting

You take responsibility for your tasks, drive your work forward, and have the ability to make clear decisions in your daily work. You see what needs to be done and act accordingly.

Quality and Operation Focused

You understand the needs of the operation and work to ensure high quality in delivery. You contribute to developing working methods that create value for both the operation and the people we serve.

WHAT WE OFFER

With us, you get meaningful work where you contribute to transparency, legal certainty, and good service for the residents of Gävle. You become part of a developing organization where your skills are valued and where you have the opportunity to influence working methods and development.

Employment Type: Permanent.
Duration: Permanent.
Start Date: As agreed.
Working Hours: Daytime.

BENEFITS

You are important to us! As an employee of Gävle Municipality, you have:

• Generous holiday conditions, and as a new employee, you are entitled to paid holiday already during your first year of employment.
• Subsidy for fitness and exercise when employed for more than three months.
• Various insurances through our collective agreements, including health insurance and work injury insurance.

Read more about our benefits here: https://www.gavle.se/formaner (https://www.gavle.se/formaner)

OUR VALUES

Quality, attitude, and collaboration are the most important success factors for carrying out our mission in the best way. To do the right things and act wisely in our daily lives, it is important that we base our actions on our shared values.

Read more about us as an employer and what it is like to work at Gävle Municipality here:
https://www.gavle.se/jobbahososs (https://www.gavle.se/jobbahososs)

Here you can read more about our organization:
https://www.gavle.se/organisation (https://www.gavle.se/organisation)

Gävle Municipality belongs to the Finnish administrative area. Therefore, if you speak Finnish in addition to our other competency requirements, it may be an advantage.

Information to recruitment consultants and advertising salespeople: We decline all contact regarding advertising and recruitment services.