Vacant job

Umeå University is one of Sweden's largest higher education institutions, with over 41,500 students and approximately 4,600 employees. The university offers a wide variety of high-quality education and world-leading research across several scientific fields, including the groundbreaking discovery of the gene-editing tool CRISPR-Cas9, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research on – and within – a society in transition. It also means delivering education for regions that need to expand rapidly and sustainably. Simply put, this is where the future is created.

Are you interested in learning more? Read more about Umeå University as an employer.

Description

The International Office is looking for an International Coordinator to handle administration and processing related to exchange programs, tuition fees, and exchanges for students and staff. The position is a full-time fixed-term appointment for six months, starting 2026-09-01, or as agreed.

Internationalization at Umeå University is carried out at many different levels and involves both staff and students. The International Office works on university-wide internationalization issues. Our responsibilities include managing the university's participation in numerous exchange programs, networks, and international collaborations, tuition fee administration, international student recruitment, international alumni activities, and supporting the mobility of students and staff. We work in close collaboration with departments, faculties, and other units.

The International Office is an independent unit within the university administration with 20 employees. We offer a dynamic workplace with exciting interactions with students, teachers, and partners from around the world.

Responsibilities

The position of International Coordinator is an administrative role. As an International Coordinator, you will be involved in various tasks at the International Office. Your responsibilities may include:

• Informing, communicating, and providing service to foreign exchange students.
• Informing, communicating, and providing service to outgoing students.
• Working with applications and reporting regarding student exchange and exchange programs.
• Processing scholarship payments related to student and staff mobility.
• Administering financial and scholarship management regarding tuition fees for international fee-paying students.
• Informing, communicating, and providing service to faculties and departments at the university.

Qualifications

We are looking for someone with an interest in international issues, preferably within higher education. You hold a degree from a university/college that we consider relevant. Additionally, we look for:

• Relevant and current experience in independent, qualified administrative work.
• Previous experience in administrative work focused on internationalization within universities/colleges.
• Experience working with issues and regulations concerning the promotion of international mobility for students, staff, and teachers.
• Personal experience of being on an international exchange.
• Good computer skills and familiarity with working in M365.
• Good proficiency in English and Swedish, both spoken and written, and the ability to use English as a working language.

As a person, you have a professional attitude towards administrative work with a high level of service in both internal and external contacts. You have strong initiative and organizational skills with an eye for detail, which means you are flexible and enjoy working in an environment with varied tasks and at different levels. The role also requires an open-minded approach where you work in a solution-focused and non-hierarchical manner. We see that you are confident as an individual and can function well working independently as well as in a team. Great importance will be attached to your personal qualities.

Conditions

The position is a full-time fixed-term appointment for six months, starting 2026-09-01 or as agreed. Your application is submitted via the university's recruitment system Varbi and must be received by Umeå University by 2026-08-06. For this recruitment, you apply solely with your CV. In the application form, you will be asked to answer questions about why you are applying for the advertised position and to provide information about your competence and experience related to the position.

For further information, please contact Unit Manager Ingrid Svensson, Tel: 070 - 588 10 27, email: [email protected]

We look forward to receiving your application!

Umeå University aims to offer an equal and inclusive environment where open dialogue between people with different backgrounds and perspectives lays the foundation for learning, creativity, and development. We therefore welcome people with diverse backgrounds and experiences to apply for this position.

To staffing and recruitment agencies and to sales representatives: We kindly but firmly decline direct contact from staffing and recruitment agencies as well as sales representatives of additional job advertisements.

Open to All
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.