Vacant job

Are you looking for a varied role where you can work closely with project operations and contribute to a smooth daily workflow? Here you are offered a broad administrative position with significant personal responsibility, engaged colleagues, and great opportunities for development. Take the chance to build valuable experience in a role where structure, service, and collaboration are in focus. Apply today as we are conducting rolling selections!

About the role

Would you like to become part of a company driving exciting construction and infrastructure projects in northern Sweden? Here you will have the opportunity to work together with experienced and engaged colleagues in a business where collaboration, quality, and development are central parts of everyday life. You will become part of a stable organization with long-term projects and good opportunities to develop in your role.

As a Project Administrator, you play a key role in daily operations and serve as administrative support to the project organization. You are responsible for ensuring that administrative processes run efficiently, supporting the site manager and project team in their daily work, and contributing to creating structure and order in the project's administrative flows.

To thrive in this role, you are a structured and service-oriented person who enjoys having many contact points and creating order in a varied workday. You take initiative, prioritize well when the pace varies, and enjoy supporting others. With a solution-oriented approach and an eye for detail, you contribute to the project being carried out in an efficient and well-organized manner.

This is a consultancy assignment where you will be employed by Academic Work and work at one of their clients. For the right person, there are good opportunities for a long-term employment directly with the client.

Responsibilities

In this role, you provide broad administrative support related to project operations. Your tasks will include, but are not limited to:

• Create, administer, and follow up on documentation according to project procedures
• Support the site manager and project organization with administrative matters
• Handle orders and purchases of materials and office equipment
• Organize meetings and take minutes
• Produce internal communication materials, statistics, and presentation materials
• Manage access control and permissions for staff and visitors
• Perform financial follow-ups, invoice processing, and payroll administration

We are looking for someone who

• Has a completed upper secondary education
• Has broad experience in administrative work
• Has good knowledge of Swedish and English, both spoken and written
• Hold a valid driver's license (Category B)
• Is computer literate and has good knowledge of the Office suite

It is an advantage if you have:

• Experience with document management or project administration
• Experience with finance-related administration such as invoice processing or payroll
• Live in or near Umeå as the position is long-term

We place great emphasis on personal qualities

To succeed in the role, you have the following personal qualities:

• Goal-oriented
• Organized
• Responsible

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply rolling selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one is not needed. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.