Vacant job

Employment Information

Employment Type: Permanent position, initially with a probationary period

Employment Period/Start Date: As agreed

Extent: Full-time

Number of Positions: 1

Application Deadline: 2026-04-20

Location: Västerås

Placement: Department of Educational Support, within the Study Administrative Unit

Job Responsibilities

As an Exam Coordinator, you will work within the centralized exam coordination, which is one of six functions within the Study Administrative Unit. This recruitment covers two positions, one based in Västerås and the other in Eskilstuna.

As an Exam Coordinator, you will contribute to a legally secure process for conducting written exams and ensure, together with your colleagues, that daily operations run smoothly. The role is built on close collaboration with shared responsibility to ensure operations function, providing support where needed.

The work requires both meticulousness and well-developed skills in prioritization, collaboration, and communication. Workload varies throughout the academic year, with five exam periods being particularly intense with many deadlines.

The nature of the work requires flexibility in working hours, as you must be available for exam supervision duties before and during exam sessions. While most work occurs during regular office hours on weekdays, written exams also take place in the evenings and on Saturdays.

As the department's internal structure is strengthened and developed, the tasks within exam coordination will continue to evolve and change.

The role includes, among other things, the following responsibilities:

• Exam planning, including booking venues and exam supervisors
• Supervision and support for exam supervisors in daily work
• Leading supervisor meetings and conducting training for exam supervisors
• Managing orders for written exam sessions
• Scanning graded exams
• Handling and preparing computers for written exams
• Managing unexpected situations according to current guidelines and procedures, and answering related questions
• Performing system administrative tasks, conducting system training, and providing system support

Qualifications

We are looking for someone who has:

• A university degree or other post-secondary education deemed relevant by the employer
• Very good knowledge of Swedish and English, both written and spoken
• Experience in personnel planning and team leadership
• Experience in training and scheduling personnel
• Experience working independently and in groups towards set goals with short deadlines, with a proactive approach
• Good computer skills and interest in working with IT systems such as Ladok and Inspera
• Experience in administrative work
• Proficiency in Excel, Word, PowerPoint, and Teams
• Experience speaking to large groups

Merits

For this position, it is an asset to have:

• Experience with exam work at Mälardalen University

Personal Competencies

In the overall assessment of suitability, personal competencies are also given weight. All employees at MDU are expected to collaborate and treat colleagues and students with respect, take responsibility for operations and their own tasks, and contribute to a good work environment.

The role requires a strong service mindset, good self-awareness, and a focus on development, where the ability to communicate well and build trusting relationships is central. The work presupposes structured, efficient, and meticulous work, taking responsibility for one's tasks. It is also important to quickly adapt to new work routines and systems, be flexible, solution-focused, and able to prioritize tasks that need urgent handling.

Great weight will be placed on personal suitability.

We value the qualities that a balanced age and gender distribution, as well as ethnic and cultural diversity, bring.

Application

Submit your application by clicking the "Apply" button below.

The applicant is responsible for ensuring the application is complete according to the advertisement and received by the university by the application deadline.

We look forward to receiving your application!

Union Representatives:

Saco-S: mailto:[email protected]

Susanne Meijer, ST-OFR/S, tel: 021-10 14 89

We decline all contact with advertisement sales representatives. We have made our strategic choices for this recruitment.