Vacant job

We are looking for a structured and service-oriented Project Administrator for a 12-month temporary position starting in spring 2026. You will be the spider in the web of an organization that works with long-term and strategic projects. The role involves a lot of coordination, document management, and administrative support to project managers and teams.

Responsibilities

• Document and case management, registration, and archiving
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• Meeting administration, minute-taking, and distribution
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• Invoice management and coding in Agresso or similar systems
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• Project tools, permissions, and user administration
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• On-/offboarding and support during consulting assignments
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• Ordering IT/office supplies and support to the team

Requirements (mandatory)

• High school diploma
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• At least 5 years of experience as a project administrator in a similar organization
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• At least 5 years of experience in case and document management
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• At least 5 years of experience in invoice management in Agresso or similar

Please describe how you meet the requirements in column D and refer to assignments in your CV.

Meritorious

• At least 3 years of experience in public sector
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• At least 3 years of experience with EDIT (Platina) or equivalent case management systems
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• At least 3 years of experience with administrative project tools such as Avima or SharePoint

Scope & Location

Full-time, 40 hours/week

March 16, 2026 – March 12, 2027, with the possibility of extension

Combination of remote work and office in central Stockholm