Archivist in Archive and Information Management

Do you want to work in archive and information management? We have come a long way in our work to review and develop our archive as well as our information management. Now we are looking for you with the right skills and commitment who wants to continue our development journey together with us. Here you have the opportunity to make a difference – apply now!

The Swedish Energy Agency works for a fossil-free and robust energy supply. Security of supply, competitiveness, and ecological sustainability are perspectives that must be combined to secure the energy system of the future.

Your Responsibilities

Create and maintain a good structure for the agency's operational information. The position is located in the unit for information and case management. About 13 people work here in the areas of registration, archives, and system support. The operation is under development and has been strengthened with expertise in several areas.

In the role of archivist, you will help ensure that archiving issues are handled throughout the entire lifecycle. This includes, among other things:

• Developing and maintaining the agency's archive documentation (archive description, classification structure, and archive inventory)
• Contributing to the management of archive documentation systems
• Participating in ordering and inventory work
• Conducting preservation and disposal investigations and developing information management plans
• Ensuring that approved disposals are carried out
• Contributing strategic choices for the preservation of electronic documents
• Being responsible for delivery planning and transfer of analog and electronic documents
• Monitoring archive issues during procurements or changes in the agency's IT systems
• Managing the agency's e-archive and keeping updated on regulations and standards affecting archive management
• Collaborating with other authorities and external actors as needed

With us, you will have a varied job. You have the opportunity to take your own initiatives for development and take great responsibility for carrying out your tasks. You work in a team and collaborate with colleagues from other parts of the agency, and together you work to create and maintain a good structure for the agency's operational information. This can involve cases of both older and newer nature. As an archivist, you are responsible for the agency's classification structure and its implementation in the central case management system. You may also lead training in the area.

Qualifications

We are looking for someone with a post-secondary education in archive or information science or another education that we consider equivalent. We see that you have current and relevant experience in archive and information management work, preferably in a role as an archivist in public operations. You have good knowledge of digital information management as well as archive and public access legislation.

You have good skills in both spoken and written Swedish and English, as well as good knowledge of IT systems and programs. You must have Swedish citizenship due to the position being classified as security-sensitive and a valid driver's license B.

It is an advantage if you have:

• Experience working with information management systems
• Experience in specifying requirements for systems such as e-archives or document and case management systems
• Experience in disposal investigations
• Experience in developing preservation plans or equivalent analyses of information management
• Knowledge of lifecycle management of information

We place great importance on personal qualities. To succeed and thrive in the role, you are structured and have a good ability to systematize large amounts of information. You are self-driven but collaborate well with others. You are pedagogical and communicate in a responsive and clear manner. It is important that you have a good ability to think strategically and have a holistic perspective on issues without losing focus on details. If you also have a drive to develop and improve operations, then you are the one we are looking for.

About Us

The Swedish Energy Agency leads society's transition to a sustainable energy system. We contribute with facts, knowledge, and analyses about the supply and use of energy in society and work for a secure energy supply. The Swedish Energy Agency operates on behalf of the government and receives assignments through the agency instruction and annual appropriation letters. The appropriation letters specify the goals the agency must achieve, how much money the agency has at its disposal, and how these funds should be allocated among the agency's various operations.

Our Offer

Our open and creative climate gives you room to develop your expertise for the benefit of society. Here, there are opportunities for learning and variation – while you can maintain a balance in life.

The position is located in our beautiful premises in central Eskilstuna with good commuting opportunities to Stockholm, Västerås, and other nearby cities. We work activity-based and have flexible working hours and the possibility of remote work. We offer a wellness allowance, two wellness hours each week, and a gym at the workplace. Additionally, you will receive favorable terms for vacation, leave on bridge days, a benefit bicycle, parental leave, and occupational pension. Please read more about what it is like to work with us Work at the Swedish Energy Agency (https://www.energimyndigheten.se/jobba-pa-oss).

Good to Know

The position is a permanent employment with an initial six-month probationary period. This position is classified as security-sensitive, which means security clearance and background checks according to the provisions of the Security Protection Act. Upon permanent employment, it may be relevant to be placed in a crisis situation at the agency.

We want your application with CV and cover letter by 2026-01-08.

If you send your application in another way than through our application form on our website - please mark your application with diary number 2025-013097. We work to promote diversity and counteract discrimination and welcome applicants with different backgrounds and experiences. If you have protected personal data, please contact us at HR. We want your application documents in Swedish, and the questions you need to answer when submitting your application will form the basis for the first selection we make. Your application is a public document according to the principle of public access.

Contact Persons

If you have questions about the position, please feel free to contact the recruiting manager Anna Westberg at phone 016-544 21 49 or HR partner Lisa Holmström at phone 016-542 84 17.

You can also contact our union representatives: Martin Larsson, SACO-S phone 016-544 24 64 and Petra Lindblom Haddad ST phone 016-5420656.