Vacant job

We are looking for a structured, meticulous, and independent administrator who enjoys working in a broad and varied role. You will be an important support person in the organization and responsible for both ongoing administration and work-related personnel issues.

Responsibilities

Personnel and payroll administration

• Handle payroll data and prepare payroll payments.
• Register and follow up on employees' working hours.
• Be responsible for administration related to employment, absence, and certificates.
• Communicate with trade union representatives regarding reporting of working hours and other required information.
• Handle simpler HR-related questions (e.g., onboarding, documentation, routines).

ID06 and personnel-related applications

• Apply for and administer ID06 cards for staff.
• Ensure that ID06 registrations are accurate and up to date.

Administrative support in projects

• Create and upload product sheets, documents, and materials for the company's projects.
• Ensure that project materials are correct and meet the company's standards.
• Assist project managers with administrative support as needed.

General administration

• Manage documents, contracts, registers, and archiving.
• Handle emails, phone calls, and other communications.
• Schedule meetings and maintain order in internal systems.
• Perform simpler finance-related tasks (not advanced bookkeeping).

Qualifications

• Experience in administrative work, preferably in personnel or payroll administration.
• Good familiarity with digital systems (e.g., Office suite, time reporting systems, ID06 portals).
• Strong ability to express oneself clearly in speech and writing in Swedish.
• Structured, meticulous, and responsible.
• Able to work independently and meet deadlines.

Personal qualities

We are looking for someone who:

• has a service-oriented and professional demeanor
• enjoys having order and control
• is solution-oriented and can handle multiple tasks simultaneously
• has integrity and can handle personnel information confidentially

Location: Nyköping/Stockholm.