Vacant job

As an Office Manager & Vibe Master, you are our face both outward and inward, responsible for creating a pleasant and engaging environment at the company. You will play an important role in our corporate culture and help spread it both internally and externally. You will work to ensure that our office in Gothenburg is an inspiring and welcoming place for both our employees and visitors, as well as ensuring that our social activities and communication contribute to an inclusive atmosphere. You will also support our offices in Stockholm and Malmö remotely.

About Xenit

Xenit is a growth company with dedicated and competent employees who work every day to create freedom for people. We know that satisfied employees lead to satisfied customers. Therefore, we focus heavily on being the best choice of workplace and offering unique career opportunities. Our offices are located in Gothenburg (HQ), Stockholm, and Malmö. Our goal is not only to be the best cloud partner in Sweden but also the KINDDEST.

What we need

We see that you have a relevant education in e.g. event management, communication, or equivalent work experience. You have at least 3-5 years of experience in:

• Organizing, coordinating, and executing events.
• Communication and tools for internal communication (e.g. Teams, Intranet) and/or CRM for external communication.
• Creating and driving content on social media.

It is a merit if you are certified in project management and/or have work experience in service.To succeed in the role, you need to be:

• Outgoing and socially skilled: You love interacting with people and have a natural ability to create a positive atmosphere. You need to be a great team player who senses the room before anyone else.
• Structured and solution-oriented: You can handle multiple tasks simultaneously and are good at finding quick creative solutions. You meet challenges with calm and efficiency.
• Proactive and independent: You are proactive and creative, take your own initiatives, and can drive activities and events.
• Flexible and adaptable: You can quickly shift focus and handle changes, as well as adapt to different situations and people.

You have excellent communication skills in both spoken and written form. You are a pronounced DOER and are sharp on details and structure.

Job Responsibilities:

• Office responsibility: Create and maintain a positive atmosphere in the office environment, including responsibility for purchases and ensuring that the office is inviting and well-organized.
• Event planning: Organize and coordinate events such as staff parties, meetings, conferences, and other internal and external activities – to strengthen cohesion and increase satisfaction among our employees as well as to attract customers and candidates.
• Communication: Responsible for planning and executing communication internally (to our employees) and also partially externally (to our customers).

It is important for us to be the absolute best choice of workplace – like a second home! We strongly believe that we are stronger together. Therefore, we sit in stylish and central premises that invite socializing and well-being.

Why choose Xenit?

Benefits

Xenit has a large benefits package, including but not limited to: Wellness allowance, health insurance, medical insurance, and parental leave compensation.

Awards

"Career Company 2025". This recognition underscores our commitment to promoting a workplace culture that values inclusion, well-being, and growth.

"Xenit is an outstanding employer where corporate culture and well-being are at the center. Here, employees are part of a warm and inclusive community where their well-being is prioritized. By offering an environment where collaboration, creativity, and innovation are encouraged, employees can thrive and develop while contributing to the company's success." In the role of Office Manager & Vibe Master, you will work full-time, office hours Monday to Friday, with exceptions for executing our events in the evenings and weekends. You will be based at our office in Gothenburg, located at Kungstorget 7.

We welcome applications from everyone – regardless of age, gender identity or expression, life experience, and background. We believe that diversity creates innovation and brings more perspectives to the table.

Hope to hear from you soon!