Administrator at FOI

FOI, the Total Defence Research Institute, is one of Europe’s leading institutes for applied research in defence and security. FOI is an authority under the Ministry of Defence and our mission is to conduct research, method and technology development, as well as investigations for total defence and in support of disarmament, non-proliferation and international security. Our activities are carried out on behalf of primarily the Government Offices, the Armed Forces, the Swedish Defence Materiel Administration (FMV), and the Swedish Civil Contingencies Agency (MSB). At FOI, we have about 1400 employees, of which over 1000 work directly with research and development. Our competencies span the entire field from natural sciences and technology to social and political sciences.

Would you like to work as an administrator in a creative, research-intensive, and expanding organization? Are you also a person who enjoys juggling multiple tasks? Then FOI could be your new workplace! We offer a balanced work life, a developing work environment, and a socially important job!

About the position

As an administrator at FOI, you will assist managers, project leaders, and employees with various administrative tasks and daily office services. You will have a central role and assist unit managers and research projects with planning, follow-up, coordination, and compilations. Information dissemination is also an important part of the work, some of which takes place via FOI's intranet. The work also includes preparing new employees' office space and introduction, as well as administrative and practical planning for frequently recurring courses, seminars, conferences, and external visits. Working in our various support systems is a natural part of your tasks.

About the unit

You will be part of the secretariat in one of our two departments - Electronic Warfare and Cyber Defence, which together develop and coordinate both processes and work within the administrative area. To ensure smooth operations, you will primarily work on-site.

Do you have the competence profile we need?

Requirements

• High school diploma.
• Several years of practical experience in administrative work.
• Several years of experience supporting managers, project leaders, and a large number of employees.
• Good computer skills and user competence in the Office suite.
• Good knowledge of Swedish and ease of expression in both speech and writing.

As a person, you are structured, flexible, and efficient, and you willingly take on both simple and more advanced tasks. You have the ability to quickly grasp routines, rules, and processes. You should also find it easy to establish good contacts with all types of professionals, both internal and external.

Meritorious

• Experience working in a project organization.
• Experience in administrative work within a government agency.
• Experience with administrative support systems, e.g., Agresso.

What do we offer you?

The Total Defence Research Institute (FOI) is a government agency conducting world-leading research in defence and security to support Sweden's military and civil defence. We offer a unique workplace where you have the opportunity to work on what is important for total defence and society as a whole. The research is applied both within defence authorities and with civilian actors and plays a crucial role in building a relevant and effective defence capability.

We consciously work for a good work environment with a good balance between work and private life. In addition, we offer a range of benefits. Read more about what it is like to work with us: https://www.foi.se/jobba-hos-oss.html (https://www.foi.se/jobba-hos-oss.html)

The position is a permanent employment that may begin with a six-month probationary period.

Do you want to be part of finding answers for a safer world?

Welcome with your application in the form of a CV and cover letter via the application button no later than May 5, 2025!

For more information about the position, please contact Mattias Verona (Electronic Warfare) or Linda Sjödin (Cyber Defence). Union representatives are Ulf Sterner (Saco-S) and Pernilla Bergfeldt (OFR/S – ST) All can be reached at 08-555 030 00.

As the position is classified, Swedish citizenship is required. A security clearance with a background check will be conducted prior to employment in accordance with the Security Protection Act (2018:585). For the security clearance, certified copies of relevant education and service certificates will be requested.

FOI is an authority, and submitted application documents become public records that can be disclosed to third parties upon request in accordance with the Public Access to Information and Secrecy Act.

Offers from recruitment companies are not welcome.