Vacant job

Do you want to be part of building something important from the ground up? Do you also want to contribute to society while having an exciting and developing job? Then you might be the one we are looking for! We are seeking a dedicated and structured Document Controller for Sundbyberg Avfall & Vatten. We are a small but important municipal company with a great responsibility – we deliver clean water, manage sewage, and take care of waste in Sundbyberg city. With us, you will work closely with the operations, influence our working methods, and make a concrete difference in people's everyday lives.

About the position

We are in an exciting development phase – we have just implemented a new case management system. We are now looking for someone who wants to lead the work and create new structures and working methods around document management, case registration, and archive maintenance. You will play a key role in developing and improving routines for document management and ensuring that these comply with applicable laws and regulations. The role also involves acting as a data protection coordinator for GDPR within the company.

We are a company with about 50 employees, which means that the role of Document Controller also includes ongoing administrative tasks. You will work closely with the company's administrator, and together you will form a team responsible for ensuring that the routines for case registration, archive maintenance, and document management function in everyday life.

You will belong to the finance and administration unit, which consists of four dedicated employees.

Responsibilities

As a Document Controller, you will be responsible for leading and coordinating the work with case registration, archive maintenance, and document management. Your main tasks include:

• Developing and improving routines for document management and ensuring that these comply with applicable laws and regulations
• Quality assuring that the registration maintains a high quality and that documents are handled correctly and efficiently.
• Conducting confidentiality assessments and managing confidential information.
• Leading the work as a data protection coordinator for GDPR within the company.
• Supporting and educating the organization on issues related to case registration, public access, and confidentiality as well as personal data processing
• Acting as a systems specialist and chief registrar for the case management system W3D3.
• Ensuring that governing documents are updated and functional, such as the company's process-based information management plan.
• Managing the registration of documents, setting up cases, and contributing to other administrative support.

We are looking for you

To succeed in the role of Document Controller, you have:

• A university degree in public administration, archival science, or another relevant field.
• Experience working in the public sector, preferably in a municipal company, as a registrar, archivist, document controller, or equivalent.
• Good knowledge of legislation regarding public access, confidentiality, and security protection.
• The ability to express yourself well in Swedish, both orally and in writing.
• A good understanding of our digital society and experience working in document and case management systems as well as digital archives.

It is an advantage if you have experience in process-oriented information reporting.

Personal qualities

To succeed in the role of Document Controller, it is important that you are self-driven and take responsibility for your tasks. You structure your approach and drive your processes forward, which is crucial for leading and coordinating the work with case registration and document management. Since the work involves collaboration with the company's administrator and other employees, as well as coordination with other functions in the municipal group and city archive, it is important to have good collaboration skills. You work well with others and relate to them in a responsive and smooth manner. Your specialist knowledge in document management and archive maintenance makes you a knowledge resource for others. Your clear communication ensures that the message gets through and that expectations are clear for all parties involved. This is crucial for providing support and training to employees regarding case registration, public access, and confidentiality as well as personal data processing (GDPR).

Our offer

With us, you will work with about 50 engaged employees who enjoy and have fun together. For us, it is important to combine work and private life where there is room for your priorities. We have a work culture where we help and support each other, and we are convinced that a functioning cycle is the key to a sustainable future. With us, you will contribute to society.

Application

You apply by sending your CV and cover letter via the link below. The application deadline is April 30. We will continuously review incoming applications, and the position may be filled before the application deadline has passed.

If you have questions about the position, please feel free to contact the unit manager for finance and administration, Patrik Hellmark at Patrik.hellmark@savab.se

A background check will be conducted as part of the recruitment process, and you may be subject to military placement.

Warm welcome with your application!

About Sundbyberg Avfall and Vatten

The company was established in 2017, and our mission primarily involves meeting our customers' needs. We are a municipal company responsible for delivering drinking water, managing sewage, and taking care of municipal waste with the goal of improving service for residents and stakeholders in Sundbyberg city.

The company thus has an important and active role in contributing to sustainable development in the city. The responsibility includes constructing, owning, managing, and maintaining all the city's water and waste-related facilities, such as pumping stations, pipelines, and stationary vacuum systems. The company has its own operational organization that performs everything from meter changes to renovations in-house.