Vacant job

About the Position

The Pace is seeking an Office Manager on behalf of a client for a reputable office hotel in central Stockholm. The role is initially a consultancy assignment with good opportunities for extension or direct recruitment. The start is immediate, and the work is performed on-site, full-time.

As an Office Manager, you will be the hub of the operation, responsible for creating a pleasant and well-functioning work environment for both employees and guests. You will have a broad and varied role where service, administration, and problem-solving are in focus.

Responsibilities

• Manage the daily operations of the office hotel, including reception and services for tenants.
• Ensure that the premises are welcoming and representative.
• Handle bookings of meeting rooms and conference spaces.
• Order and manage office supplies and other purchases.
• Coordinate with suppliers and service partners.
• Administrative tasks such as invoicing and basic financial management.
• Organize social events and activities for tenants.
• Be a first point of contact for visitors and create a positive experience.

About You

We are looking for a lovely and social person with an eye for detail and a natural sense of service. You thrive in a varied and responsible role where you can work both independently and collaboratively with others. You are solution-oriented, flexible, and have a humble attitude – no task is too big or too small for you!

We would like you to have:

• Previous experience in a similar role within office hotels, reception, administration, or service.
• Good knowledge of Swedish and English, both spoken and written.
• Familiarity with administrative systems and good computer skills.
• A structured approach to work and a proactive attitude.

What the Role Offers

You will have the opportunity to work in an inspiring and social work environment where you play a key role in creating a pleasant everyday life for both colleagues and visitors. The assignment is initially a consultancy assignment via The Pace, but for the right person, there are very good opportunities for extension or direct recruitment.

When You Become One of Us

As a consultant at The Pace, you are always offered a competitive salary, wellness allowance, pension contributions, and membership in our collective agreement – nothing is more important to us than that you feel secure in your employment. Just as we have high expectations of you as a consultant, we also expect you to have high expectations of us as an employer. No matter where you are in your career, the consultancy role at The Pace should provide you with knowledge and experience that you can carry with you on your way to the next exciting challenge.

The Pace specializes in recruitment and consultancy services within Business Administration and fills roles such as Administrative Manager, Executive Assistant, Office Manager, Project Coordinator, Administrator, and Sales, Legal, and Office Assistants. We can offer you as a candidate a broad network of Swedish and international companies in need of skilled administrators. The Pace is a business area within Wise Professionals, and we have offices in Stockholm, Gothenburg, Malmö, and Copenhagen. Wise Professionals is a recruitment agency that designs, develops, and offers sustainable recruitment solutions together with employers and candidates who have high demands. We work on behalf of Sweden's strongest brands alongside employers who care about their employees' job satisfaction.

If you want to know more, feel free to contact us if you have questions about the position or wonder what the process looks like going forward. The people working on this assignment are Candidate Manager Emma Rehn (emma.rehn@wise.se (mailto:emma.rehn@wise.se)) and Consulting Manager Emilie Runnegård Shawwaf (emilie.runnegard@thepace.se (mailto:emilie.runnegard@thepace.se)).

We review applications continuously, and in the consultancy world, processes often move quickly. The position may be filled before the application deadline, so do not wait to submit your application!

We look forward to hearing from you!