We are looking for a Chief of Office for Mjölby Municipality

We exist for those who live and work in Mjölby Municipality. With approximately 28,600 residents, we meet people of different ages and life situations daily, from children in preschool to our elderly in nursing homes, from sole proprietors to large international companies. Our 2,500 employees together create the sustainable municipality of the future, where the living environment, living conditions, and vitality form our common foundation. Do you want to be one of us?

About the position

The office is a unit belonging to the municipal management office under the municipal executive administration and consists of a unit manager, two municipal secretaries, a registrar, an archivist, and a part-time data protection officer. The office unit is responsible for preparation and secretarial duties for the municipal council, the municipal executive board and its committees, the electoral board, as well as the municipal executive's registry and information management. The unit manages the municipality's central and association archives and provides administrative support to municipal councilors, opposition councilors, and the municipal director.

The office unit coordinates personal data, is responsible for general elections, and manages the municipality's case management system. Additionally, the unit leads and develops preparation and committee administration as well as municipal legal issues, focusing on ensuring a democratic process, good decision-making basis, and increased citizen participation.

This is a newly established position, and with your commitment and knowledge, you will be responsible for a well-functioning administration together with the employees in the unit and contribute to improving, simplifying, and renewing the municipality's administrative processes.

The position is a permanent employment, and the start date can be adjusted to your current notice period.

Your main tasks

As the Chief of Office, you are responsible for the unit's personnel, budget, and quality. You lead the operations and collaborate with employees and administrations to develop effective, legally secure, and digital processes within case management, elections, archives, as well as the release of public documents and confidentiality assessments. You are part of the department's management team and report to the department head, with daily responsibility for driving and ensuring quality in these areas.

Your assignments vary in scope and complexity. You collaborate with the political leadership and prepare decision-making materials. In addition to your strategic responsibilities, you assist with investigations, referrals, and motions and may exceptionally act as a secretary and handle legal issues related to publicity and confidentiality.

Who are you?

You have a relevant university degree and solid knowledge of legislation within public administration. You have leadership experience from the public sector and from driving development processes within case and document management, preferably with a focus on e-archives.

Your leadership is characterized by a lack of prestige, trust, and a focus on developing the unit together with the employees. You have a good ability to build and maintain relationships both internally and externally.

We value your drive to strategically and systematically lead the work towards set goals with a strong focus on quality. You are a flexible, coaching, and attentive person who sees opportunities in changes and enjoys switching between strategic and operational work. As a good communicator, you express yourself well in both spoken and written Swedish.

You thrive in a dynamic environment with many contact points and find it easy to collaborate with elected officials, civil servants, and the public. You actively work to promote the use of common digital solutions in the municipality, while also following up and ensuring long-term development.

If you proceed to an interview, we will check your ID. To increase awareness of our future leaders and meet regulatory requirements, final candidates undergo a background check. The position may be classified in a security class.

What do we offer you?

We are a secure and sustainable employer. Large enough to offer employees good working conditions and exciting development opportunities. Small enough for close collaboration, participation, and influence.

With a focus on our mission to benefit society, we allow space for personal responsibility and creativity. Together, we drive the municipality and sustainable community development forward.