Administrator, warehouse

What does a warehouse administrator do? – Tasks and work environment

A warehouse administrator works at the intersection of logistics, administration, and inventory management. Tasks typically include order processing, recording incoming and outgoing deliveries, inventory, invoicing, and documentation. The role also involves close contact with transporters, suppliers, and warehouse staff to ensure that goods flow and documentation are accurate. The work environment is often dynamic and can switch between office work and on-site presence in the warehouse, where the pace can be high and precision essential.

Salary development over time

The salary for warehouse administrators has shown steady growth in recent years. In 2022, the average salary was 31,000 SEK, followed by an increase to 32 100 SEK in 2023, and further to 33 400 SEK in 2024. This corresponds to a total salary increase of approximately 7.7% over three years. This positive trend can be linked to increased digitalization and complexity in logistics flows, which has led employers to increasingly seek administrators with strong IT skills and logistical understanding. However, demand for the role has been relatively stable, meaning salary development has mainly been driven by skill enhancement rather than a shortage of labor.

Warehouse administrator salary – complete overview

• Average salary: 33 400 SEK/month
• Lowest salary: 25,900 SEK/month (male, public sector)
• Highest salary: 35,500 SEK/month (female, private sector, post-secondary education of 3 years or more)
• Hourly wage: 201 SEK
• Gender differences: Men 33 600 SEK, women 32 700 SEK (women earn 97% of what men do)
• Regional differences: Salary levels may vary slightly depending on location and employer, but clear patterns are difficult to distinguish.

Education and qualifications

To work as a warehouse administrator, a high school diploma is often required, preferably with a focus on logistics, commerce, or administration. Many employers value experience from warehouse work and administrative tasks, but there are also opportunities for further training or shorter courses to strengthen skills. Practical experience in logistics or warehousing is often advantageous, and some employers prefer candidates with basic knowledge of business systems and digital tools.

• High school education: Business and administration program or equivalent (3 years)
• Courses/certifications: Logistics, inventory management, business systems
• Internship: Common during education or as a trainee
• Prerequisites: Good computer skills and administrative ability
• Tips for selection: Experience from warehouse work and interest in logistics provide an advantage

Common benefits and compensations

Warehouse administrators are often covered by collective agreements, which include occupational pension, insurance, and overtime pay. Other common benefits include wellness allowances, subsidized lunches, and opportunities for training or further development within the profession. In some cases, bonus systems linked to company results or efficiency are also offered.

Competition and challenges

The competition for positions as a warehouse administrator is relatively high in many areas, partly because there are more applicants than available jobs. According to the latest forecast from the Employment Service, there is a national surplus of warehouse and terminal staff, and job opportunities are expected to be limited over the next five years. The main challenge for job seekers is to stand out through relevant experience, specialized knowledge, or documented digital competence. At the same time, digitalization and automation are increasing the requirements for technical understanding, which may change the nature of the profession over time.

Tips for those wanting to become a warehouse administrator

To succeed as a warehouse administrator, it is good to be meticulous and organized, as the work often requires managing many details simultaneously. Good teamwork skills are essential because the role involves close contact with colleagues and external parties within the logistics flow. It is also wise to take the initiative to learn business systems and digital tools, as technical competence is increasingly in demand. Flexibility and the ability to handle rapid changes are appreciated, especially during busy periods. Being solution-oriented and resilient to stress also helps when unexpected problems need to be managed. Experience from warehouse work or internships can give an advantage during recruitment, as well as demonstrating an interest in process development and improvement work.

Key facts about warehouse administrators

• Educational requirement: High school diploma in commerce, logistics, or administration
• Work environment: Combination of office and warehouse, often high-paced
• Demand: Limited opportunities for new jobs, according to the Employment Service
• Number of available jobs: 395 current listings in Sweden
• Special skills: IT proficiency and digital logistics management are advantageous

Career paths and future prospects

After a few years in the profession, there are opportunities to advance to more qualified roles such as warehouse coordinator, logistics planner, or team leader within warehouse operations. Some choose to broaden their skills toward purchasing, transportation planning, or project management, especially if supplemented with further education. Forecasts from the Employment Service indicate that demand for warehouse and terminal staff is expected to remain unchanged over the next five years, but competition will remain fierce. Digitalization and automation may eventually change the profession, and those investing in further education in logistics or IT have better chances to develop within the industry.

Frequently asked questions about warehouse administrator

• What does a warehouse administrator earn?
  - The average salary is 33 400 SEK per month, with variations between 25,900 and 35,500 SEK depending on experience, education, and sector.
• Are there differences in salary between men and women?
  - Yes, men earn on average 33 600 SEK and women 32 700 SEK, which means women earn approximately 97% of men's salaries in the profession.
• What education is required to become a warehouse administrator?
  - High school education in commerce, administration, or logistics is most common, preferably supplemented with courses in business systems and inventory management.
• What are the future prospects?
  - Opportunities for new jobs are limited according to the Employment Service, and competition is high, but progression to more qualified roles is possible.
• What tasks are included in the role?
  - Order processing, inventory, invoicing, documentation, and contact with suppliers and transporters.
• What personal qualities are important?
  - Accuracy, teamwork skills, resilience to stress, and technical interest are particularly valuable qualities for the profession.