Vacant job

Karlstads Bostads AB, KBAB, is owned by the Municipality of Karlstad. We own and manage approximately 7,800 apartments and premises in Karlstad. We have approximately 120 employees who work according to the vision "We create homes with quality of life for the people of Karlstad". In addition to professionalism, participation, and engagement, we value gender equality and diversity and the qualities they bring to working life. Please read more about us at kbab.se.

Description

Do you thrive in a business-close role where you collaborate with many different functions and contribute to coordinating information management? Then this might be the right job for you! At KBAB, we are now strengthening the organization with an additional document controller/registrator to support more companies within the group.

The position of document controller/registrator is part of the Business Support department, which is responsible for coordinating the company's information and case management as well as issues related to archives, data protection, and information security. Our workplace is centrally located in Tullholmsviken, where we offer a modern and pleasant working environment in fine premises. You will also regularly perform work on-site at other companies within the group.

Responsibilities

In the role of document controller/registrator, you will have the opportunity to work in a broad role with overall responsibility for information management. You will serve as an administrative support for our employees and in this role act as the hub for questions regarding registration, disclosure of public documents, and archive issues. You will also collaborate closely with our current document controller/registrator as well as several other functions, for example regarding board work and information security. You contribute to order, uniformity, efficiency, and legal certainty regarding information management.

Examples of tasks include:

• Handle and register documents in the case management system (LEX).
• Be local support for the case management system.
• Handle requests for disclosure of public documents and support operations in secrecy assessment.
• Provide advice and support to employees regarding the handling and registration of documents.
• Support operations in keeping documents organized in various systems.
• Conduct internal training on topics such as public access and secrecy as well as information management.
• Coordinate work with the information management plan and various governing documents.
• Handle archiving of documents, destruction of documents, and coordinate deliveries to the municipal archive.
• Work with information security and handling of personal data.
• Manage the transition to electronic archives.
• Administrative tasks related to the companies' boards.
• Monitor the external environment in the area and participate in the group's network for registrars and archive issues.
• Drive development work related to information management.

Qualifications

We are looking for you who have a few years of experience working as a document controller/registrator or equivalent experience within public operations. That is, practical experience of work where the principle of public access and rules regarding public documents have been applied. You are accustomed to working independently with information and document management and have good knowledge of archive management in public administration and the laws and regulations that govern public operations. You can independently plan, implement, and document the work with the company's information management.

You have an academic education in political science, information management, archival science, or other relevant education or experience that we assess as equivalent. The work requires that you have very good ability to express yourself well in Swedish, both orally and in writing, as well as very good IT skills and extensive experience with digital working methods. The work requires a B driving license.

To be successful in the role, we see that you are service-oriented, solution-focused, and take personal responsibility for your tasks. You have the ability to independently drive, structure, and prioritize your work. As a person, you are engaged and proactive, and we assume that you work proactively. You thrive with varied tasks and find it easy to make contact and communicate with other people. We believe you are someone who likes to help others and does your utmost to provide the best service. We will place great emphasis on your personal qualities.

We offer

Read more about our benefits and what it is like to work in the Municipality of Karlstad at karlstad.se/jobbahososs

We warmly welcome your application!

When you apply for a job with us, you will be asked to provide your CV and answer a number of questions where we ask you to describe your competence in the requested area. This means that you should not attach a cover letter as part of your application.

Do you want to be part of creating the Karlstad of the future? With us in the Municipality of Karlstad group, you can make a real difference. Here, every employee is an important part of the whole, and together we help each other realize our vision of "A better life in the City of the Sun". Come and grow with us!

Other information

To ensure the quality of the recruitment process and simplify communication with our applicants, we ask you to submit your application via our recruitment systems and not via email or paper format. We decline all offers of advertising and recruitment assistance in connection with this advertisement.

If you have protected personal data, you should not register your application documents in our recruitment system nor send them via email. Instead, contact the municipality's switchboard at 054-540 00 00 for further handling.