Vacant job

Do you want to become part of our future-oriented municipality?

In Munkfors Municipality, people—both native-born and newcomers—live and unite in a community that provides a safe and pleasant living environment with municipal services focused on all citizens. Munkfors is the small municipality that excels at being small, leveraging the advantages of its size now and in the future. Munkfors Municipality possesses a belief in the future, drive, and engagement that moves us forward. Our vision rests on four value areas that are particularly important for the development of Munkfors Municipality: quality of life, excellence in being small, accessibility, and the 'Munkfors Spirit.' Together, they form our common platform.

Description

We are looking for a Municipal Secretary with responsibility for archives and GDPR to join Munkfors Municipality. The role belongs to the Municipal Executive Office, specifically the unit for "Internal Services and Citizen Services." The unit consists of an HR Director, an HR Partner, two HR Administrators, two Communicators, a Municipal Guide, a Security and Preparedness Coordinator, and two Municipal Secretaries.

Responsibilities

The role includes standard duties such as coordinating and ensuring the quality of cases and decision materials for the Municipal Council, the Municipal Executive Board, and three committees. You will also handle incoming documents to the municipality, administering, registering, and archiving them in the case management system LEX. The position also involves registering treatments and reviewing Pub-agreements according to GDPR, as well as releasing public documents. You will also participate in various meeting forums.

You will serve as a specialist support to politicians and civil servants in the political decision-making process, ensuring the formalities regarding summonses, minutes, and the dispatch of related decisions. As a Municipal Secretary, you will also maintain and drive the municipality's archive processes (both physical and electronic) and, from a strategic development perspective, help steer digital information flows.

Qualifications

The position requires a university degree in public administration law, political science, law, systems science, or equivalent knowledge. It is an advantage if you are trained as an archivist. You must have documented knowledge and experience of municipal administration and political governance. Additionally, experience working with archives, information management, or case management in a public sector organization is considered advantageous. To succeed in this role, you need strong IT skills.

To thrive in this role, you must be detail-oriented, structured, and possess good skills in collaboration and communication, being able to explain things pedagogically, clearly, and respectfully. You will fit well into our wonderful team if you have humor, drive, and a future focus.

The position requires the ability to handle multiple tasks simultaneously, sometimes under time pressure. The work presupposes very good verbal and written communication skills.

Conditions

The position is a permanent full-time employment starting October 1st or by agreement.

We process incoming applications on an ongoing basis, and employment interviews may be conducted before the application period ends.

The Municipal Executive Office as a workplace

At the Municipal Executive Office, we work on driving the strategic and overarching issues that shape the future of Munkfors Municipality. Together with our dedicated employees, we constantly strive to improve the conditions and prerequisites for everyone who lives, works, and operates here. Through continuous environmental scanning and updates, we are always ready to meet future challenges.

Our office functions as a central link between elected politicians and the municipality's various operations. We are responsible for finance, HR, business, tourism, culture, communication, and IT. The technical unit is also located here, ensuring that residents have clean water, functional waste management, well-maintained buildings, playgrounds, and streets.