Vacant job

Do you want to work in an administrative and coordinating role at an established company within security, safety, and socially vital services? Are you meticulous, reliable, and communicative, and do you thrive in a role where structure, responsibility, and follow-up are central parts of your workday? Then this could be the right opportunity for you.

On behalf of our client, Miljonbemanning is now looking for an Administrator for a full-time staffing assignment. The client company is a major player in the security and safety industry, working to deliver services and solutions that contribute to safer workplaces, operations, and communities.

As an Administrator, you will become an important part of the client's internal organization. The role is administratively demanding and involves responsibility for creating, following up on, and managing contracts, documentation, and processes related to consultants and assignments. You will have contact with internal teams, external consultants, and other stakeholders, where clear communication and high attention to detail are crucial.

As an Administrator, you will work with administration related to consulting agreements, assignment descriptions, and document management. The role involves significant responsibility for ensuring that documentation is produced, followed up on, and managed according to the client's routines, processes, and requirements.

The duties may include, among other things:

• Create, review, administer, and follow up on assignment descriptions and contracts

• Manage Statements of Work (SOW) for consulting assignments

• Create consulting agreements based on the client's standardized templates and processes

• Follow up on schedules, deliveries, and payment-related milestones

• Serve as a contact person for internal teams and consultants regarding questions about contracts, terms, and assignment status

• Ensure that documentation follows internal guidelines, legal requirements, and established working methods

• Maintain good structure regarding contracts, changes, correspondence, and other documentation

• Support purchasing and procurement functions during contract renewals, additions, and other administrative documentation

• Handle simpler contract-related questions and limited negotiations when necessary

• Work with the Office suite, especially Excel, Word, and PowerPoint

The work suits you if you thrive in a role where you take significant personal responsibility, work independently, and have many contact points. Since the role involves handling important documentation, we are looking for someone who is structured, meticulous, and confident in following processes from start to finish.

• Have previous experience in administrative work

• Have a good understanding of document management, contracts, or administrative processes

• Have very good communication skills in both speech and writing

• Are fluent in English, both written and spoken

• Are meticulous, structured, and detail-oriented

• Are reliable and take responsibility for your tasks

• Have good ability to plan, prioritize, and follow up on parallel tasks

• Are self-motivated and can drive your work forward with clear ownership

• Are accustomed to working in Microsoft Office, especially Excel, Word, and PowerPoint

• Thrive in a professional environment with several internal and external contact points

It is meritorious if you have previous experience from a larger corporate environment, preferably in purchasing, contract management, procurement, consulting administration, or similar administrative roles. It is also meritorious if you have experience working in a matrix organization or in a business where several functions collaborate around processes and decisions.

We are looking for you who understand the importance of quality, structure, and clarity in administrative work. You are a person who takes responsibility, works methodically, and ensures that documentation is correct, updated, and easy to follow.

To succeed in the role, we believe you are a person who:

• Enjoys administrative tasks and thrives with details

• Has a structured and solution-oriented working method

• Is confident in communicating with different parts of the organization

• Can handle several parallel processes without losing quality

• Is professional, service-oriented, and clear in your communication

• Works independently and takes own initiatives when needed

• Contributes to order, clarity, and good collaboration in the team

You will become an important administrative resource in an assignment where attention to detail, responsibility, and reliability are crucial for the work to function efficiently.

This is a staffing assignment where you will be employed by Miljonbemanning and work at our client's site.

The position is full-time and covers a parental leave assignment. The assignment is planned to start in mid-September and run until March 1st, with the possibility of extension.

The work is initially based at the client's office, with the possibility of hybrid work in the future depending on the assignment's needs and agreement with the client.

Start date is by agreement. Selection and interviews are conducted continuously, so please submit your application as soon as possible.

We only accept applications via our website where you upload your application.

If you have any questions, you are warmly welcome to contact us at [email protected].

We are an innovative competence supply and development company whose mission is to actively work for an inclusive labor market where everyone is assessed on equal terms and given the same opportunities. Therefore, our corporate culture is characterized by diversity, respect, dignity, and not least integrity.

Through our passion for human ability to learn and develop, as well as the labor market's potential for change and growth, we help create the right conditions for our consultants to realize their goals and for our client companies to achieve theirs.

We look where no one else looks; you are warmly welcome to apply to Miljonbemanning.