Vacant job

We are looking for a meticulous and structured Project Administrator for Brookhaven in Hallstahammar. This role is perfect for you if you are experienced in administrative work within project environments, can ensure order in project documentation, and serve as a central contact point for both internal and external stakeholders.

About the role

As a Project Administrator, you are responsible for managing the project's document flows, supporting project managers and the project team with administrative matters, and contributing to efficient project control. You will handle the project's administrative routines, update schedules, and follow up on tasks to ensure deliveries are made according to plan. The role involves close collaboration with project managers, project members, suppliers, and other departments.

Your responsibilities

• Administer and update project plans, meeting minutes, and decision documents
• Manage the document management system, ensuring version control and access rights
• Follow up on project activities, report status, and escalate deviations to the project manager
• Support budget and invoice management by collecting and reviewing supporting documents
• Develop and maintain templates, checklists, and routines for project administration

About you

You are structured, communicative, and able to prioritize multiple tasks simultaneously. You enjoy administrative tasks, have a service-oriented approach, and work meticulously with a high sense of quality. You collaborate well with different roles within the organization and actively contribute to improving work processes.

Formal qualifications

• High school diploma
• Post-secondary education in administration, project management, economics, or equivalent is an advantage
• Documented experience in administrative work within projects
• Experience with document management systems (preferably MS Project) and project control tools is an advantage
• Good knowledge of Swedish and English, both written and spoken. Knowledge of Finnish is an advantage
• Good knowledge of the Office suite and experience working with digital tools

What we offer

• A responsible position with the opportunity to work independently
• Many contacts and varied tasks that make the work diverse
• Developing work in a smaller, growing company with short decision-making paths
• An engaged team with an open-door policy and good cohesion

About the position

The employment is with Brookhaven Instruments AB. The position is located in Hallstahammar, and travel may be required. Start date is negotiable. Selection and interviews are conducted on an ongoing basis, so please submit your application as soon as possible.

About us

Our guiding star is “Our commitment to controlled environment saves lives”.

Brookhaven Instruments delivers monitoring systems, portable particle counters, microbiological air samplers, filter-test solutions, sterilization products & services, validation & measurement services. Our largest customers are within Life Science (Pharmaceuticals, Biotechnology, Medical Technology) and hospitals, the electronics industry, and the food industry. We have offered our services in the Nordics and the Baltic countries since 1993. Our goal is to be a key supplier regarding design, installation, validation, training, and maintenance services. The customer demands, we design.

How to apply

To apply for the position, use the application form below and attach your CV. If you have questions about the position, contact the recruitment manager via email at [email protected]. Selection and interviews are conducted on an ongoing basis.

Background check

Some positions may involve a background check as part of the recruitment process. If you proceed in the process, you will need to verify your identity via BankID before the check is performed.