Vacant job

Our client, a leading player in the energy sector, is now looking for a Document Control Administrator for a comprehensive and socially important project. Here you will have a central role in ensuring structure, quality, and traceability in the project's document management, while contributing to the development of sustainable energy solutions and future climate initiatives.

About the role

As a Document Administrator, you have an important administrative function within the project's document management. You are responsible for ensuring that project documentation is handled correctly, is easily accessible, and meets established requirements, processes, and routines.

You work closely with the project's Document Control Lead as well as several internal functions such as Engineering, Information Coordination, Procurement, and other work packages. The role involves broad collaboration and participation in cross-functional forums and project meetings.

What we offer

• A varied and developmental role in a large and complex project with a high focus on quality, structure, and sustainability
• Becoming part of an engaged team where collaboration, responsibility, and improvement work are in focus

Responsibilities

As a Document Administrator, you have a central administrative role in the project's document management. You are responsible for ensuring that all project documentation is handled correctly, is easily accessible, and meets established requirements and routines.

• Manage and maintain project documentation according to established document control routines.
• Ensure correct storage, archiving, and access to both technical and non-technical documents (e.g., contracts, reports, and correspondence).
• Update and maintain document registers and databases with high accuracy.
• Coordinate document flows for submission, review, and approval between engineering, procurement, construction, and other functions.
• Support the creation and structuring of reports, revisions, and status updates related to document management.
• Act as the contact person for document-related questions within the project.
• Support the Document Control Lead with questions related to technical documentation.

We are looking for someone who

• Has at least 2 years of experience in document control, preferably within construction, civil engineering, or engineering projects.
• Has a very good understanding of document control principles, processes, and best practices.
• Has experience with EDMS and CDE systems such as Aconex or similar.
• Has relevant post-secondary education in information management, administration, or a similar field.
• Has very good knowledge of Swedish and English, both spoken and written.

To succeed in the role, you have the following personal qualities:

• Communicative
• Organized
• Stable
• Responsible

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one does not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.