Vacant job

Job Description

As a coordinator, you will be responsible for all program and project documentation. You will ensure that the program operates in accordance with the organization's guidelines for document management. The role includes functional responsibility for the program management plan for document control and associated routines. You will administer permissions and folder structures in the document management system to enable secure information exchange between program members and internal and external parties.

You will provide training in project documentation for new employees and act as the program's primary contact person towards the registrar and archivist. The role includes coaching and leading resources within the documentation function, as well as supporting projects with administration and record-keeping as needed.

We are looking for someone who is structured, meticulous, and has the ability to switch between a holistic perspective and details. You are self-driven, communicative, and possess good social skills. Furthermore, you have a natural ability to identify and suggest improvements in the organization's processes.

Main Responsibilities:

• Ensure that the program and its projects have appropriate routines for document management.
• Inform and guide program members in handling project documentation.
• Act as the administrator for all areas and folder structures in the document management system.
• Coach and lead other resources within the documentation function.
• Be responsible for case number lists and the establishment of new cases in the records system.
• Quality assure the handling and naming of documents according to the established document management plan.
• Perform record-keeping and coordinate updates of the document management plan.
• Manage the cleaning and archiving of project and program areas.
• Be the organization's link to the registrar and archive function.

Mandatory Requirements

• University degree or completed vocational training in a relevant field, such as economics, civil engineering, railway engineering, or data and information science.
• At least 5 years of documented work experience in document coordination in at least one project/program within public administration. At least one reference project must have had a budget of at least 500 million SEK.
• At least 5 years of documented work experience in diary and case management systems.
• At least 5 years of documented work experience in project and document management systems.
• Documented training in GDPR, not older than 3 years.
• At least 5 years of documented work experience leading a team of at least 3 people.

Desirable Requirements

• Documented work experience in accordance with a document management plan in a larger program/project with a budget of at least 500 million SEK.
• Documented training in project methodology, e.g., PPS, IPMA, or PMI.

Your Application

Does this role sound interesting and suitable for you? If so, please apply immediately as we are interviewing continuously and the role may be filled before the application deadline.

We can only accept and process your application by having you register your CV in our portal. With respect to GDPR, we cannot accept applications via email. We warmly welcome your application! The assignment is part of Quest Consulting's staffing services.

About Us

Quest Consulting is an authorized consulting company with collective agreements, insurance, wellness benefits, and occupational pensions. We specialize in IT, Engineering, HR, Administration, and Finance. Our goal is to be your personal partner, and that is why it is so important for us to work according to our core values where our keywords are to be Personal, Innovative, and Professional.