Description

Do you want a central role in municipal democracy and drive the development of new working methods and digital tools?

As a committee secretary, you are a key person in the democratic decision-making process - you coordinate committee work and support both civil servants and elected officials in a consultative role where you provide support and training in the case process.

Together with the other committee secretaries in the municipality, you are part of the new unit Administration and Investigation within the Municipal Center, an area where we have gathered about 70 employees with the common mission to drive service development for citizens and for elected officials and administration. Through new collaborations and working methods, we ensure that the authority mission and service mission go hand in hand. Currently, 22 employees work in the unit - in roles such as committee secretaries, registrars, archivists, and business developers - who together are responsible for several of the municipality's central administrative processes.

Responsibilities

Committee administration: Prepare notices, minutes, and meeting documents. Plan and organize meetings and monitor cases.
Advice and support: Provide qualified support and advice to elected officials and civil servants in case preparation and regarding quality requirements for decision-making documents and other papers.
Training: Train civil servants and elected officials in case management systems and administrative routines.
Process development and digitization: Together with other employees in the unit, drive the development and quality assurance of administrative processes. Develop and implement new working methods and digital tools to streamline case management and other administrative tasks. Depending on your background, investigation assignments and other development projects in areas such as administration and information management may also be relevant.
Participation in the municipality's election organization: Assist the election coordinator.

Qualifications

We are looking for someone who has:

A university degree in public administration or another relevant field, preferably with elements of IT.
Several years of experience as a committee secretary or in a similar administrative role within public administration.
Knowledge of relevant legislation; for example, the Local Government Act, the Administrative Procedure Act, the Public Access to Information and Secrecy Act, and GDPR.
Very good ability to express yourself in speech and writing in Swedish.
Interest and experience in process development with a focus on digitization and AI is an advantage.
Experience in procurement is an advantage.

As a person, you are structured, service-oriented, and creative. You are used to adapting your work to the committee administrative annual cycle and have the ability to handle parallel tasks within this structure. You are responsible and enjoy working both independently and in a team where everyone helps manage committee administration as a whole. Personal qualities will play a significant role in the recruitment.

Welcome with your application!

Other

Applications are only accepted digitally via kungalv.varbi.com
Grades/certificates will be provided upon request or at a possible interview.
Appointment is subject to the condition that the position does not need to be claimed by existing staff due to redundancy or other reasons.
The selection process takes place continuously during the application period.
We use digital tools, and in your work, you may need to use e-identification.
Before any employment, we require that a valid identity card showing citizenship and a valid work permit be presented.
Probationary employment may be applied according to collective agreements.
In the areas where work with children occurs, the employer requires an extract from the criminal record before the position is filled.
If you have protected personal data, you should NOT apply via the system but contact the recruitment manager for handling your application.
We kindly but firmly decline all direct contact with staffing and recruitment companies and sellers of additional job advertisements.
Kungälv Municipality has contracted agreements.