Study Secretary

What does a studies secretary do? – Tasks and work environment

A studies secretary mainly works within colleges, universities, and other educational institutions where the role includes both administrative and coordinating tasks. Responsibilities often involve managing student cases, registering grades and course results, scheduling, communicating with students and teachers, and maintaining various educational documents. The work environment is typically office-based, where accuracy, confidentiality, and the ability to handle sensitive information are key qualities. Many studies secretaries have daily contact with both students and colleagues and often work in periods of high activity, especially at the start of semesters and during exam periods.

Salary development over time

Over the past three years, the salary for studies secretaries has shown a steady increase. In 2022, the average salary was 36,100 SEK, which increased to 37 200 SEK in 2023 and further to 38 900 SEK in 2024. This development corresponds to a total increase of approximately 7.8% over the period. The salary increase can partly be explained by the general wage development within the public sector, as well as increased complexity in tasks and digital competence requirements. Despite stable wage growth, gender differences remain significant, with women earning on average 92% of what men do in the profession. The demand for studies secretaries is assessed as stable, but technological development may influence the need for this profession in the long term.

Studies secretary salary – comprehensive overview

• Average salary: 38 900 SEK/month
• Lowest salary: 34,000 SEK/month (female, private sector worker)
• Highest salary: 49,300 SEK/month (male, private sector employee)
• Hourly wage (average): 234 SEK
• Gender differences: Women earn 38 000 SEK, men 41 500 SEK (women 92% of men's salary)
• Regional differences: Data varies depending on region and employer

Education and qualifications

To work as a studies secretary, at least secondary education with an administrative focus is usually required, but many employers prefer post-secondary education in areas like administration or social sciences. Practical experience from similar administrative roles is advantageous, and good computer skills are a must. Employers also value the ability to work systematically and handle multiple tasks simultaneously.

• Post-secondary education: 2–3 years in administration, social sciences, or similar
• Certifications/courses: Courses in public administration, study administration, or relevant IT systems
• Internship/trainee: Internship in educational administration provides an advantage
• Prerequisites: High school diploma, often with an administrative or economic focus
• Tips for selection: Experience with student administrative systems is highly valued

Common benefits and compensations

In addition to the base salary, studies secretaries often receive benefits such as wellness allowances, occupational pension, subsidized lunch, and opportunities for professional development. Many employers offer flexitime and remote work possibilities, especially in the public sector. Other common compensations may include extra vacation days and overtime pay.

Competition and challenges

Competition for positions as studies secretaries varies depending on region and educational institution, but generally, the job market is balanced. One of the main challenges is ongoing digitalization, where new IT systems and work processes require continuous skill development. Periods of high workload, such as at semester start, demand good stress resilience and organizational skills. Demand for the profession is expected to decline somewhat over five years, partly due to technological advances and automation. However, there are opportunities for those who quickly adapt to changes and develop specialized skills.

Tips for those who want to become studies secretaries

To succeed as a studies secretary, it is beneficial to combine analytical skills with a structured work approach and a high level of service orientation. Precision is a key trait, especially when handling student data and registering grades. Building good computer skills and actively seeking education or part-time jobs where experience with administrative systems can be gained is recommended. Good communication skills facilitate collaboration with students and colleagues, so practice expressing yourself clearly both orally and in writing. Flexibility and stress tolerance are valuable during busy periods, and interest in education issues and organizational development is an advantage. Showing initiative and curiosity about new digital solutions can quickly make you an indispensable resource in the organization.

Key facts about Studies secretaries

• Average salary: 38 900 SEK/month
• Salary range: 34,000–49,300 SEK/month
• Gender differences: Women earn 92% of men's salary
• Educational requirements: Post-secondary education or equivalent experience
• Work environment: Office-based, often within higher education

Career paths and future prospects

After three to five years as a studies secretary, there are opportunities to advance to more specialized roles, such as education administrator or coordinator within larger institutions. Some choose to pursue leading positions like educational manager or administrative director. According to the Swedish Public Employment Service's forecasts, the job prospects for the profession are medium nationally, but demand is expected to decrease over five years. The decline is mainly due to technological development and increased automation of administrative processes. However, those who stay updated on digital administration and develop specialized skills will still have good career opportunities. Currently, there are 758 job openings in the broader category of other administrative officers, which includes studies secretaries.

Frequently asked questions about Studies secretaries

• What does a studies secretary earn?
  - The average salary is 38 900 SEK per month, with a range from 34,000 SEK to 49,300 SEK depending on experience and employer.
• Are there differences between men and women in the profession?
  - Yes, men earn on average 41 500 SEK and women 38 000 SEK, which means women earn 92% of what men do.
• What education is required to become a studies secretary?
  - Post-secondary education in administration or social sciences is recommended, preferably supplemented with practical experience.
• What is the job market like for studies secretaries?
  - Opportunities are considered moderate today, but demand is expected to decrease over time due to digitalization.
• What are the duties of a studies secretary?
  - Manages student cases, handles grade registration, scheduling, and maintains contact with students and teachers.
• What benefits are offered in the profession?
  - Common benefits include wellness allowances, occupational pension, flexitime, and opportunities for professional development.
• Are there regional salary differences?
  - Yes, salary levels can vary depending on region and employer, but exact figures vary across the country.