Secretary, Finance

What does an administrative assistant in finance do? – Tasks and work environment

Administrative assistants in finance support the financial functions at companies, authorities, and organizations. Typical tasks include handling invoices, bookkeeping, ongoing accounting, reporting, and managing financial documents. The role often involves contact with internal and external parties, such as suppliers, customers, and authorities. The work environment is generally office-based with structure and clear routines, but workload can vary during periods like financial year-end or reporting deadlines.

Salary development over time

The salary for administrative assistants in finance has shown stable and positive growth in recent years. In 2022, the average salary was 41,200 SEK per month, which increased to 43 000 SEK in 2023 and further to 44 300 SEK in 2024. This represents a total increase of approximately 7.5% over the three-year period. The salary increase can be attributed to higher demand for administrative support in finance, increased requirements for digital skills, and efficiency gains in accounting. Despite a relatively balanced job market, competition for qualified personnel has contributed to steady, positive salary growth.

Administrative assistant in finance salary – comprehensive overview

• Average salary: 44 300 SEK/month
• Lowest salary: 33,200 SEK/month (male, private sector worker, pre-secondary education); 35,200 SEK/month (female, private sector worker, pre-secondary education)
• Highest salary: 48,500 SEK/month (male, private sector employee, post-secondary education 3+ years); 45,000 SEK/month (female, private sector employee, post-secondary education 3+ years)
• Hourly wage: 266 SEK (based on 166 working hours/month)
• Gender differences: Women earn 97% of what men do (men: 45 400 SEK, women: 44 000 SEK)
• Regional differences: Salary levels may vary slightly depending on region and labor market demand.

Education and qualifications

To work as an administrative assistant in finance, a high school education with a focus on finance or administration is usually required. Many employers also prefer post-secondary education in finance or accounting, such as from a vocational college. Practical experience in financial administration and good IT skills are often advantageous.

• High school education: Finance or administration program (3 years)
• Post-secondary education: Vocational college in finance, accounting, or administration (1–2 years)
• Certifications: Courses in bookkeeping, payroll, or financial systems
• Internship: Work-based learning during education provides valuable experience
• Prerequisites: Good computer skills and knowledge of financial systems

Common benefits and compensations

Administrative assistants in finance are often offered benefits such as wellness contributions, flexible working hours, subsidized lunch, and occupational pension. In some cases, options for remote work, skills development, and paid training are available. Employers in larger companies and the public sector tend to offer more comprehensive benefit packages.

Competition and challenges

The profession is characterized by a balanced job market where the number of vacancies matches the number of applicants. There are moderate opportunities for employment, but competition may increase during economic downturns or if employers impose higher requirements for digital skills and specialized experience. Challenges include rapid changes in financial systems, increased demands for efficiency, and managing large flows of information. The ability to quickly learn new tasks and work accurately under time pressure is crucial for success in the role.

Tips for aspiring administrative assistants in finance

To succeed as an administrative assistant in finance, it’s important to have organizational skills and the ability to work systematically, as the job involves handling many details and deadlines. Flexibility and problem-solving skills are essential, especially when tasks or routines change rapidly. Being communicative and service-oriented facilitates cooperation with colleagues and external contacts. It’s also wise to continuously develop IT skills and stay updated on new financial systems and digital tools. Practical experience from internships or part-time jobs provides valuable insight into the profession and increases employability. Finally, showing initiative and willingness to take responsibility is an advantage, as employers often value proactivity and independence in their staff.

Key facts about administrative assistants in finance

• Average salary: 44 300 SEK/month
• Salary range: 33,200–48,500 SEK/month
• Gender difference: Women earn 97% of what men do
• Education level: High school or vocational college with a focus on finance/administration
• Job market: Moderate opportunities, 758 job openings nationwide

Career paths and future outlook

Administrative assistants in finance often have opportunities to develop into more qualified roles within finance and administration after a few years of experience. Common career paths include roles such as accounting assistant, finance assistant, or payroll administrator. Some pursue further education to become a certified accountant or controller. According to the Swedish Public Employment Service, the job market for this profession is considered balanced, with moderate opportunities for employment, and demand is expected to remain stable over the next five years. With the right experience and further education, there are good prospects for advancement and increased salary.

Frequently asked questions about administrative assistants in finance

• What does an administrative assistant in finance earn?
  - An administrative assistant in finance has an average salary of 44 300 SEK per month, with a range between 33,200 and 48,500 SEK.
• Are there salary differences between men and women?
  - Yes, women earn 97% of what men do in the profession (men: 45 400 SEK, women: 44 000 SEK).
• What education is required to become an administrative assistant in finance?
  - Usually, a high school education with a focus on finance or administration, often supplemented with post-secondary education.
• What is the job market like for administrative assistants in finance?
  - There are moderate job opportunities, and the market is considered balanced, with 758 job openings in the profession.
• What are common tasks?
  - Common tasks include bookkeeping, invoice management, ongoing accounting, reporting, and administration.
• Is remote work possible?
  - Yes, some employers offer remote work options, especially within larger organizations.
• What are career prospects?
  - After a few years, there are opportunities to advance to roles such as finance assistant, payroll administrator, or accounting economist.