What does a HR administrator do in the public and private sectors? – Tasks and work environment
A HR administrator, also known as personnel officer, is responsible for managing and coordinating administrative processes related to personnel issues within both public and private sectors. Common tasks include payroll administration, handling employment contracts, recording absences and leaves, and reporting to authorities. The work often involves close contact with managers and employees and requires a good understanding of labor law and collective agreements. The work environment is primarily office-based, characterized by digital systems and a fast pace, where accuracy and integrity are crucial.
Salary development over time
The salary for HR administrators has shown steady growth over the past three years. In 2022, the average salary was 35,800 SEK, rising in 2023 to 37 900 SEK and reaching 39 000 SEK in 2024. This corresponds to an increase of approximately 9% over three years. Factors driving this salary development include increased demand for qualified HR administration, digitalization of HR processes, and higher requirements for expertise in labor law and system management. The market has also been affected by a skills shortage in the field, which has driven up wages, especially for those with more experience and further education. Regional differences exist, but overall, salary growth is positive across the country.
HR administrator salary – comprehensive overview
- Average salary: 39 000 SEK/month
- Lowest salary: 32,500 SEK/month (men), 33,000 SEK/month (women)
- Highest salary: 46,000 SEK/month (men), 42,800 SEK/month (women)
- Hourly wage: 234 SEK
- Gender differences: Women earn 97% of what men do (40 200 SEK/month for men, 38 900 SEK/month for women)
- Regional differences: Salary levels vary with higher wages in larger cities and in the private sector
Education and qualifications
To work as a HR administrator, a high school diploma with a focus on economics or administration is usually required, supplemented by post-secondary studies in personnel and payroll administration. Many employers prefer candidates who have completed relevant certification courses and have experience with current HR systems. Practical experience from administrative roles is advantageous, and there are good opportunities to build skills through online courses and internal training.
- High school diploma: Economics, administration, or similar
- Post-secondary education: YH training (2 years) or university courses in HR/payroll
- Certifications: Courses in HR systems, labor law, and payroll management
- Internships: Internships or trainee positions are recommended to strengthen experience
- Online courses: Opportunities to deepen knowledge in systems and regulations via self-study
Many HR administrators become internal experts on collective agreements and labor law interpretation. This role often involves advising managers and leadership, offering opportunities for both specialization and broadening within the HR field.
Common benefits and compensations
HR administrators are often offered benefits such as wellness allowances, flexitime, remote work options, subsidized lunches, and pension contributions. Other common benefits include skills development, employee discounts, and reimbursement for work-related travel.
Competition and challenges
The competition for positions as a HR administrator is relatively high, especially in larger cities and within the public sector where many seek stable employers. At the same time, there is a paradoxical situation where employers report difficulties in finding candidates with the right skills, particularly in digital HR systems and labor law. The profession demands high accuracy, integrity, and the ability to handle confidential information. Rapid technological development and changing legal requirements mean HR administrators must continuously update their skills to remain attractive on the job market.
Tips for those who want to become a HR administrator
To succeed as a HR administrator, it is good to have a structured approach and an eye for detail, as accuracy is crucial when handling personal data and payroll calculations. Good communication skills facilitate collaboration with colleagues and managers, especially when explaining rules or solving problems. High integrity is important, as the role often involves managing sensitive information. It is recommended to actively seek internships or trainee programs to gain insight into the profession and build a network. Staying updated on changes in labor law and technology, such as new HR systems, provides an advantage. Finally, flexibility and initiative are beneficial, as tasks often vary and evolve over time.
Key facts about HR administrator, personnel officer
- Salary range: 32,500–46,000 SEK/month
- Gender distribution: Women earn 97% of men's salaries
- Education requirements: High school or post-secondary education in HR/administration
- Work environment: Office-based, often with digital HR systems
- Demand: Great opportunities for work, 758 available jobs in the profession
Career paths and future prospects
After three to five years as a HR administrator, opportunities exist to advance to roles such as HR specialist, payroll manager, or personnel responsible, especially for those who supplement their education with labor law or leadership training. According to the Employment Service's forecast, job prospects in the field are strong, with demand expected to remain stable over the next five years. However, recruiting difficulties persist in finding candidates with the right skills, making experienced and further-educated HR administrators highly sought after and with good career opportunities.
Frequently asked questions about HR administrator, personnel officer
- What does a HR administrator earn?
- The average salary is 39 000 SEK per month, with an hourly wage of 234 SEK.
- Are there salary differences between women and men?
- Yes, women earn 97% of what men do within the profession.
- What education is required to become a HR administrator?
- A high school diploma with a focus on economics/administration and post-secondary courses in HR/payroll are recommended.
- What are the future prospects for HR administrators?
- Job opportunities are plentiful, and demand is expected to remain unchanged over the next five years according to the Employment Service.
- What is the highest and lowest salary in the profession?
- The highest salary is 46,000 SEK and the lowest is 32,500 SEK per month, depending on experience, education, and sector.
- What are the duties of a HR administrator?
- Common tasks include payroll administration, contract handling, reporting, and supporting managers with personnel issues.
- What personal qualities are important in the profession?
- Attention to detail, integrity, communication skills, and flexibility are particularly important.
